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A Content Management System (CMS) allows publishing, editing, and modifying content as well as its maintenance by combining rules, processes and/or workflows, from a central interface, in a collaborative environment.
A CMS may serve as a central repository for content, which could be, textual data, documents, movies, pictures, phone numbers, and/or scientific data.
Functions of Content Management
- Creating content
- Storing content
- Indexing content
- Searching content
- Retrieving content
- Publishing content
- Archiving content
- Revising content
- Managing content end-to-end
Content Management Workflow
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Designing content template, for example web administrator designs webpage template for web content management.
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Creating content blocks, for example, a web administrator adds empower CMS tags called “content blocks” to webpage template using CMS.
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Positioning content blocks on the document, for example, web administrator positions content blocks in webpage.
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Authoring content providers to search, retrieve, view and update content.
Advantages of CMS
Content management system helps to secure privacy and currency of the content and enhances performance by −
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Ensuring integrity and accuracy of content by ensuring only one user modifies the content at a time.
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Implementing audit trails to monitor changes made in content over time.
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Providing secured user access to content.
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Organization of content into related groups and folders.
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Allowing searching and retrieval of content.
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Recording information and meta-data related to the content, like author and title of content, version of content, date and time of creating the content etc.
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Workflow based routing of content from one user to another.
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Converting paper-based content to digital format.
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Organizing content into groups and distributing it to target audience.
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