Category: word

Add Formula in Word 2010 ”; Previous Next In this chapter, we will discuss how to add formula to a table in Word 2010. Microsoft Word allows you to use mathematical formula in table cells which can be used to add numbers, to find the average of numbers, or find the largest or the smallest number in table cells you specify. There is a list of formulae, you can choose from the many based on the requirement. This chapter will teach you how to use formula in word tables. Add a Formula Following are the simple steps to add formula in a table cell available in Word document. Step 1 − Consider the following table with the total number of rows. Click in a cell that should contain the sum of the rows. Step 2 − Now click the Layout tab and then click the Formula button; this will display a Formula Dialog Box which will suggest a default formula, which is =SUM(LEFT) in our case. You can select a number format using Number Format List Box to display the result or you can change the formula using the Formula List Box. Step 3 − Now click OK to apply the formula and you will see that the left cells have been added and the sum has been put in the total cell where we wanted to have it. You can repeat the procedure to have the sum of other two rows as well. Cell Formulae The Formula dialog box provides the following important functions to be used as formula in a cell. S.No Formula & Description 1 AVERAGE( ) The average of a list of cells 2 COUNT( ) The number of items in a list of cells 3 MAX( ) The largest value in a list of cells 4 MIN( ) The smallest value in a list of cells 5 PRODUCT( ) The multiplication of a list of cells 6 SUM( ) The sum of a list of cells We assume you are familiar with how to create a spreadsheet program; you can construct your word cell formula. Word formulae uses a reference system to refer to an individual table cells. Each column is identified by a letter, starting with A for the first column, B for the second column, and so on. After the letter comes the row number. Thus, the first cell in the first row is A1, the third cell in the fourth row is C4, and so on. Following are useful points to help you in constructing a word cell formula. S.No Cell References and Description 1 A single cell reference, such as B3 or F7 2 A range of cells, such as A4:A9 or C5:C13 3 A series of individual cells, such as A3, B4, C5 4 ABOVE, referring to all cells in the column above the current cell. 5 BELOW, referring to all cells in the column below the current cell. 6 LEFT, referring to all cells in the row to the left of the current cell 7 RIGHT, referring to all cells in the row to the right of the current cell You can also construct simple Math expressions, such as B3+B5*10 by using simple mathematical operators +, -, /, *, %. Print Page Previous Next Advertisements ”;

Adjust Page Margins in Word 2010 ”; Previous Next In this chapter, we will discuss how to adjust page margins in Word 2010. Margins are the space between the edge of the paper and the text. You can adjust the right, left, top, and bottom margins of your document. By default, Word sets all margins left, right, top, and bottom to 1 inch. In the screenshot given below, I have shown top, left and right margins, if you will type the complete page, word will leave 1-inch bottom margin as well. Adjust Margins The following steps will help you understand how to set margins for an open document. Step 1 − Open the document the margins of which need to be set. If you want the margins to be applied only to a selected part of a document, select that particular part. Step 2 − Click the Page Layout tab, and click the Margins button in the Page Setup group. This will display a list of options to be selected but you have to click the Custom Margins option available at the bottom. You can also select any of the predefined margins from the list, but using custom margins option you will have more control on all the settings. Step 3 − You will have to display a Page Dialog Box as shown below where you can set top, left, right and bottom margins under the Margins Tab. Select the Apply to: option to apply the margin on selected text or complete document. Step 4 − If you are going to bind the document and want to add an extra amount of space on one edge for the binding, enter that amount in the Gutter text box, and select the side the gutter is on with the Gutter Position drop-down list. After setting all the desired values for all the margins, click the OK button to apply the margins. Print Page Previous Next Advertisements ”;

Add Page Numbers in Word 2010 ”; Previous Next In this chapter, we will discuss how to add page numbers in Word 2010. Microsoft Word automatically assigns page numbers on the pages of your document. Typically, page numbers are printed either in header or footer but you have the option that can display the page number in the left or right margins at the top or the bottom of a page. Add Page Numbers Following are the simple steps to add page numbers in a Word document. Step 1 − Click the Insert tab, and click the Page Number button available in the header and footer section. This will display a list of options to display the page number at the top, bottom, current position etc. Step 2 − When you move your mouse pointer over the available options, it displays further styles of page numbers to be displayed. For example, when I take the mouse pointer at the Bottom of Page option it displays the following list of styles. Step 3 − Finally, select any one of the page number styles. I selected the Accent Bar 1 style by clicking over it. You will be directed to the Page Footer modification mode. Click the Close Header and Footer button to come out of the Footer Edit mode. You can format your page numbers using the Format Page Numbers option available under the listed options. Remove Page Numbers The following steps will help you remove page numbering from a Word document. Step 1 − Click the Insert tab, and click the Page Number button available in the header and footer section. This will display a list of options to display page number at the top, bottom, current position, etc. At the bottom, you will have the Remove Page Numbers option. Just click this option and it will delete all the page numbers set in your document. Print Page Previous Next Advertisements ”;

Special Symbols in Word 2010 ”; Previous Next In this chapter, we will discuss the use of special symbols in Word 2010. Your keyboard may not have many characters available but you want to use those characters in your document; in such situations, you have the option to insert Special Symbols the way we will further understand in this chapter. To insert symbols that are occasionally used, follow the steps in this section. If you find yourself using a particular symbol frequently, you can assign a keyboard shortcut to it. Insert Special Symbols Here is a simple procedure to apply zoom-in or zoom-out operation using the View tab − Step 1 − To insert a special symbol, bring your cursor at the place where you want to insert the symbol. Click the Insert tab. You will find two options under the symbol button (a) Equation and (b) Symbols. Click either of these two options based on your requirement. You will further use equations while preparing mathematical or scientific or any similar document. For now, we are going to understand the use of the Symbol button as shown below. Step 2 − When you click the Symbol button, a small list of symbols will appear as shown below. Step 3 − Now click on any of the available symbols in the box to insert that in your document at the selected location. If you do not find the desired symbol in this small box, then you can click at the More Symbols option to have a wide range of symbols as shown below in the symbol dialog box. You can select any of the symbol and then click the Insert button to insert the selected symbol. Assign Shortcut Key You can assign a keyboard shortcut to type any of the available symbol. Following are the steps to assign Ctrl + Q key to insert the © symbol which is one of the available symbols in the special symbols list − Step 1 − Assume you already have the following symbol dialog box opened. Step 2 − Click the symbol for which a shortcut key needs to be assigned. Now click Shortcut Key button which will display the following Customize Keyboard dialog box. Step 3 − Now type the selected shortcut key in the shortcut key box. You press Ctrl + Q and then click the Assign button to assign the shortcut key. You will see that the selected key will be added in the list of assigned keys. Finally, use the Close button to close the dialog box. Step 4 − Now try to type Ctrl + Q using the keyboard directly and you will find that you are able to type © symbol without going into the symbol dialog box. Print Page Previous Next Advertisements ”;

Find & Replace in Word 2010 ”; Previous Next In this chapter, we will discuss the Find and Replace operation in Word 2010. While working on editing a document you come across a situation very frequently when you want to search a particular word in your document and many times you will be willing to replace this word with another word at a few or all the places throughout the document. Here, we will understand how to find a word or phrase in a word document and how to replace an existing word with any other word using simple steps. Find Command The Find command enables you to locate specific text in your document. Following are the steps to find a word document in the following screen − Step 1 − Let us work out on a sample text available in our Word document. Just type =rand() and press Enter; the following screen will appear − Step 2 − Click the Find option in the Editing group on the Home tab or press Ctrl + F to launch the Navigation pane − Step 3 − Enter a word which you want to search in the Search box, as soon as you finish typing, Word searches for the text you entered and displays the results in the navigation pane and highlights the word in the document as in the following screenshot − Step 4 − You can click the clear button (X) to clear the search and results and perform another search. Step 5 − You can use further options while searching for a word. Click the option button to display the options menu and then click the Options option; this will display a list of options. You can select the options like match case to perform case-sensitive search. Step 6 − Finally, if you are done with the Search operation, you can click the close button (X) to close the Navigation Pane. Find & Replace Operation We assume you are an expert in searching a word or phrase in a word document as explained above. This section will teach you how you can replace an existing word in your document. Following are the simple steps − Step 1 − Click the Replace option in the Editing group on the Home tab or press Ctrl + H to launch the Find and Replace dialog box shown in Step 2 − Step 2 − Type a word which you want to search. You can also replace the word using the Find and Replace dialog box as in the following screenshot − Step 3 − Click the Replace button available on the Find and Replace dialog box and you will see the first occurrence of the searched word would be replaced with the replace with word. Clicking again on Replace button would replace next occurrence of the searched word. If you will click Replace All button then it would replace all the found words in one go. You can also use Find Next button just to search the next occurence and later you can use Replace button to replace the found word. Step 4 − You can use More >> button available on the dialog box to use more options and to make your search more specific like case sensitive search or searching for whole word only etc. Step 5 − Finally, if you are done with the Find and Replace operation, you can click the Close (X) or Cancel button of the dialog box to close the box. Print Page Previous Next Advertisements ”;

Indent Paragraphs in Word 2010 ”; Previous Next In this chapter, we will discuss the how to indent paragraphs in Word 2010. As you know the margin settings determine the blank space that appears on each side of a paragraph. You can indent paragraphs in your document from the left margin, the right margin, or both the margins. This chapter will teach you how to indent your paragraphs with or without the first line of the paragraphs. Left Indentation Left indentation means to move the left edge of the paragraph inward towards the center of the paragraph. Let us use the following steps to create left indentation. Step 1 − Click anywhere on the paragraph you want to indent left and click the Increase Indent button available on the Home tab or simply press the Ctrl + M keys. You can click multiple times to create deeper indentation. Step 2 − You can remove left indentation by clicking the Decrease Indent button available on Home tab or simply press Ctrl + Shift+ M keys. You can click multiple times to remove deeper indentation. You can also use the Paragraph Dialog Box to set left and right indentations. We will see this dialog box in the last section of this chapter. Right Indentation Right indentation means to move the right edge of the paragraph inward towards the center of the paragraph. Let us use the following steps to create right indentation. Step 1 − Click anywhere on the paragraph you want to indent and then click on the Increase Right Indent spinner available on the Page Layout tab. You can click on the spinner multiple times to create deeper indentation. You can use the Left Indent spinners as well to set left indentation from the same place. Step 2 − You can remove right indentation by clicking the Decrease Right Indent spinner in the opposite direction. You can also use the Paragraph Dialog Box to set the left and the right indentations. We will see this dialog box in the next section. First Line Indentation You can move the left side of the first line of a paragraph inward toward the center. Let us see the procedure to perform first line indentation. Step 1 − Click anywhere on the paragraph you want to indent right and click the Paragraph Dialog Box launcher available on the Home tab. Step 2 − Click the Before Text spinner to set left indentation and select the First Line Option to move the left side of the first line of a paragraph inward toward the center. You can control the movement by setting the Indentation Unit. A preview box will give only the idea and not the indentation status. Hanging Indentation You can move the left side of the first line of a paragraph leftward, away from the center which is called the hanging indentation. Let us see the procedure to perform hanging indentation. Step 1 − Click anywhere on the paragraph you want to indent right and click the Paragraph Dialog Box launcher available on the Home tab. Step 2 − Click the Before Text spinner to set left indentation and select Hanging Option to move the left side of the first line of a paragraph leftward, away from the center. You can control the movement by setting the Indentation Unit. A preview box will give only the idea and not the indentation status. You can use the After Text spinner to set the right indentation. You can try it yourself. Print Page Previous Next Advertisements ”;

Create Bullets in Word 2010 ”; Previous Next Microsoft word provides bullets and numbers to put a list of items in a nice order. This chapter will teach you simple steps to create either the bulleted or the numbered lists in simple steps. Create a List from Existing Text This is very simple to convert a list of lines into a bulleted or numbered list. Following are the simple steps to create either bulleted list or numbered list. Step 1 − Select a list of text to which you want to assign bullets or numbers. You can use any of the text selection method to select the portion of text. Step 2 − Click the Bullet Button triangle to display a list of bullets you want to assign to the list. You can select any of the bullet style available by simply clicking over it. Step 3 − If you are willing to create a list with numbers, then click the Numbering Button triangle instead of the bullet button to display a list of numbers you want to assign to the list. You can select any of the numbering style available by simply clicking over it. Create a List as You Type You can create a bulleted list as you type. Word will automatically format it according to your text. Following are the simple steps to create bulleted list as you type. Step 1 − Type *, and then either press the SPACEBAR or press the TAB key, and then type the rest of what you want in the first item of the bulleted list. Step 2 − When you are done with typing, press Enter to add the item in the list automatically and go to add next item in the list. Step 3 − Repeat Step 2 for each list item. You can create a numbered list as you type. Word will automatically format it according to your text. Following are the simple steps to create numbered list as you type. Step 1 − Type 1, and then either press the SPACEBAR or press the TAB key, and then type the rest of what you want in the first item of the numbered list. Step 2 − When you are done with typing, press Enter to add the item in the list automatically and go to add next item in the list. Step 3 − Repeat Step 2 for each list item. You can create sub-lists. These sub-lists are called multi-lists. It is simple to create sublists; press the Tab key to put items in sub-list. You can try it yourself. Print Page Previous Next Advertisements ”;

Move Text in Word 2010 ”; Previous Next In this chapter, we will discuss how to move text in Word 2010. At times, it is required to move a text from one location to another location in the same document or in any another document. You can move text from one location in a document to another by using the drag-and-drop technique with the help of mouse. This tutorial will teach you how to use the drag and drop technique to move text. Move within the same document Step 1 − Select a portion of the text using any of the text selection methods. Step 2 − Now take your mouse pointer over the selected text and hold the left button of the mouse and keep holding it while moving around the document. Step 3 − Take your mouse pointer to the place where you want to move the selected text and release the mouse button. You will see that the selected text is moved to the desired location. Move within different documents You can move the selected text from one document to another document. Following are some simple steps which will help you in moving text from one document to another document. Step 1 − Keep both the documents opened and to ensure that both documents are visible, click the Arrange All button on the View tab on the Ribbon. This will display both the documents as shown below − Step 2 − Now, select a portion of the text using any of the text selection methods. Step 3 − Take your mouse pointer over the selected text and hold the left button of the mouse and keep holding it while moving around the document. Step 4 − Take your mouse pointer at the place in the second document where you want to move the selected text and release the mouse button. You will see that the selected text is moved to the desired location in the second document. Note − In case you have more than two documents, you can use the Alt + Tab keys to switch through the different documents and select the desired destination document. Print Page Previous Next Advertisements ”;

Text Decoration in Word 2010 ”; Previous Next In this chapter, we will discuss text decoration in Word 2010. When we use the term decorate, it means decorate by putting the text in italics, underlining the text or making it bold to look more fancy and much more. In this chapter, we will also learn how we can strikethrough a text. Making text bold We use bold text to give more emphasis on the sentence. It is very simple to change a selected portion of text into bold font by following two simple steps − Step 1 − Select the portion of text that the font of which needs to be made bold. You can use any of the text selection methods to select the portion of text. Step 2 − Click the Font Bold [ B ] button in the Home tab Font group, or simply use Ctrl + B keys to make the selected portion of text bold. Making Text Italic An italic text appears with a small inclination and we use the italicized text to differentiate it from other text. It is very simple to change the selected text into italic font by following two simple steps − Step 1 − Select the portion of text the font of which needs to be italicized. You can use any of the text selection methods to select the portion of text. Step 2 − Click the Font Italic [ I ] button in the Home tab Font group, or simply use the Ctrl + I keys to convert the portion of text in italic font. Underline the Text An underlined portion of text appears with an underline and we use the underlined portion of text to make it more distinguished from other text. It is very simple to change the selected text into underlined font by following two simple steps − Step 1 − Select the portion of text which needs to be underlined. You can use any of the text selection method to select the portion of text. Step 2 − Click Font Underline [ U ] button in the Home tab Font group, or simply use the Ctrl + U keys to put an underline under the text. Strikethrough the Text Strikethrough portion of text will look as if a line has been drawn through the middle of it. A strikethrough portion of text indicates that it has been deleted and that the portion of text is not required any more. It is very simple to change a selected portion of text into a strikethrough portion of text by following two simple steps − Step 1 − Select the portion of text that you want to change to a bold font. You can use any of the text selection method to select the portion of text. Step 2 − Click Font Strikethrough [ abc ] button in the Home tab Font group to put a line in the middle of the text which is called strikethrough the text. Print Page Previous Next Advertisements ”;

Text Alignments in Word 2010 ”; Previous Next In this chapter, we will discuss text alignments in Word 2010. There are four types of paragraph alignment available in Microsoft Word — left-aligned, center-aligned, rightaligned, and justified. Left-Aligned Text A paragraph”s text is left aligned when it is aligned evenly along the left margin. Here is a simple procedure to make a paragraph text left-aligned. Step 1 − Click anywhere on the paragraph you want to align and click the Align Text Left button available on the Home tab or simply press the Ctrl + L keys. Center Aligned Text A paragraph”s text will be said center aligned if it is in the center of the left and right margins. Here is a simple procedure to make a paragraph text center aligned. Step 1 − Click anywhere on the paragraph you want to align and click the Center button available on the Home tab or simply press the Ctrl + E keys. Right-Aligned Text A paragraph”s text is right-aligned when it is aligned evenly along the right margin. Here is a simple procedure to make a paragraph text right-aligned. Step 1 − Click anywhere on the paragraph you want to align and click the Align Text Right button available on the Home tab or simply press the Ctrl + R keys. Justified Text A paragraph”s text is justified when it is aligned evenly along both the left and the right margins. Following is a simple procedure to make a paragraph text justified. Step 1 − Click anywhere on the paragraph you want to align and click the Justify button available on the Home tab or simply press the Ctrl + J keys. When you click the Justify button, it displays four options, justify, justify low, justify high and justify medium. You need to select only the justify option. The difference between these options is that low justify creates little space between two words, medium creates a more space than low justify and high creates maximum space between two words to justify the text. Print Page Previous Next Advertisements ”;