Category: word

Use Templates in Word 2010 ”; Previous Next In this chapter, we will discuss how to use templates in Word 2010. Microsoft Word template is a collection of styles which defines paragraph styles for regular text paragraphs, a title, and different levels of headings. You can use any of the already existing templates for your Word document or you can design a template which can be used for all your company documents. Using Existing Template We will now understand how to use an already existing template for your newly created word document. A template is selected at the time when you create a new blank document. Step 1 − To start a new document, click the File tab and then click the New option; this will display the Available Templates. Step 2 − Microsoft Word provides a list of templates arranged under Sample Templates or you can download hundreds of templates from office.com which are arranged in different categories. We will use Sample Templates for our document. For this, we need to click over Sample Templates; this will display a gallery of templates. You can try using the office.com option to select a template based on your requirement. Step 3 − You can browse a list of available templates and finally select one of them for your document by double-clicking over the template. We will select Equity Report template for our report requirement. While selecting a template for your document, you should select the Document Option available in the third column. This opens your document with predefined setting with which you can modify document title, author name, heading, etc. based on your document requirement. Create New Template You can create a fresh new template based on your requirement or you can modify an existing template and save it for later use as a template. A Microsoft Word template file has an extension of .dotx. The following steps will help you create a new template. Step 1 − To create a new template using an existing template, click the File tab and then click the New option; this will display the Available Templates to be selected. Select any of the available template and open it with the Template Option turned on. Step 2 − You can now modify an open template as per your requirements and once you are done, you can save this template with a .dotx extension which is a standard extension for Microsoft Word Templates. You can create a template from a new document as well. Click the File button, and click New option to open a new document. Under Available Templates, double click Blank Document to create a new document template. Save the template with a unique name and .dotx extension. You can save the created template anywhere you click and whenever you like to use this template, just double-click over the template file and it will open a new template based document for you. Print Page Previous Next Advertisements ”;

Email Documents using Word 2010 ”; Previous Next In this chapter, we will discuss how to email documents using Word 2010. Microsoft Word can be used to send a Word document in an email as an attachment directly at the given email address without opening your email program. This chapter will teach you simple ways of sending email in a variety of formats, including a Word document file (DOC) attachment or a PDF, among others. Mailing Documents Following are the simple steps to send a word document as an attachment at the given email address. Step 1 − Open the document you want to send using e-mail as an attachment. Step 2 − Click the File tab and then click the Save & Send option from the left most column; this will display a number of options to Save & Send, you will have to select the Send using Email option available in the middle column. Step 3 − The third column will have various options to send email which allows you to send your document as an attachment in DOC format or you can send your Word document in a PDF format. Click a method to send the document. I”m going to send my document in PDF format. When you click the Send as PDF option, it displays the following screen where you can type the email address to which you want to send your document, email subject and other additional messages as well. To send email to multiple recipients, separate each e-mail address with a semicolon (;) and a space. Print Page Previous Next Advertisements ”;

Explore Window in Word 2010 ”; Previous Next In this chapter, we will understand how to explore Window in Word 2010. Following is the basic window which you get when you start the Word application. Let us understand the various important parts of this window.. File Tab The File tab replaces the Office button from Word 2007. You can click it to check the Backstage view. This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations. Quick Access Toolbar This you will find just above the File tab. This is a convenient resting place for the mostfrequently used commands in Word. You can customize this toolbar based on your comfort. Ribbon Ribbon contains commands organized in three components − Tabs − These appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon tabs. Groups − They organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc. Commands − Commands appear within each group as mentioned above. Title bar This lies in the middle and at the top of the window. Title bar shows the program and document titles. Rulers Word has two rulers – a horizontal ruler and a vertical ruler. The horizontal ruler appears just beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of the Word window and is used to gauge the vertical position of elements on the page. Help The Help Icon can be used to get word related help anytime you like. This provides nice tutorial on various subjects related to word. Zoom Control Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease the zoom factor. View Buttons The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch through the Word”s various document views. Print Layout view − This displays pages exactly as they will appear when printed. Full Screen Reading view − This gives a full screen view of the document. Web Layout view − This shows how a document appears when viewed by a Web browser, such as Internet Explorer. Outline view − This lets you work with outlines established using Word’s standard heading styles. Draft view − This formats text as it appears on the printed page with a few exceptions. For example, headers and footers aren”t shown. Most people prefer this mode. Document Area This is the area where you type. The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type. Status Bar This displays the document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language, etc. You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting options from the provided list. Dialog Box Launcher This appears as very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group. Print Page Previous Next Advertisements ”;

Backstage View in Word 2010 ”; Previous Next In this chapter, we will discuss the Backstage View in Word 2010. The Backstage view was introduced in Word 2010. This acts as the central place for managing your documents. The backstage view helps in creating new documents, saving and opening documents, printing and sharing documents, and so on. Getting to the Backstage View is easy: Just click the File tab, located in the upper-left corner of the Word Ribbon. If you already do not have any opened document, then you will see a window listing down all the recently opened documents as follows − If you already have an opened document, then it will display a window showing detail about the opened document as shown below. Backstage view shows three columns when you select most of the available options in the first column. The first column of the backstage view will have following options − S.No Option & Description 1 Save If an existing document is opened, it will be saved as is, otherwise it will display a dialogue box asking for the document name. 2 Save As A dialogue box will be displayed asking for document name and document type, by default it will save in word 2010 format with extension .docx. 3 Open This option is used to open an existing word document. 4 Close This option is used to close an open document. 5 Info This option displays information about the opened document. 6 Recent This option lists down all the recently opened documents 7 New This option is used to open a new document. 8 Print This option is used to print an open document. 9 Save & Send This option will save an open document and will display options to send the document using email, etc. 10 Help This option is used to get the required help about Word 2010. 11 Options This option is used to set various option related to Word 2010. 12 Exit Use this option to close the document and exit. Document Information When you click the Info option available in the first column, it displays the following information in the second column of the backstage view − Compatibility Mode − If the document is not a native Word 2007/2010 document, a Convert button appears here, enabling you to easily update its format. Otherwise, this category does not appear. Permissions − You can use this option to protect your word document. You can set a password so that nobody can open your document, or you can lock the document so that nobody can edit your document. Prepare for Sharing − This section highlights important information you should know about your document before you send it to others, such as a record of the edits you made as you developed the document. Versions − If the document has been saved several times, you may be able to access the previous versions of it from this section. Document Properties When you click the Info option available in the first column, it displays various properties in the third column of the backstage view. These properties include the document size, the number of pages in the document, the total number of words in the document, the name of the author etc. You can also edit various properties by clicking on the property value and if the property is editable, then it will display a text box where you can add your text like title, tags, comments, Author. Exit Backstage View It is simple to exit from the Backstage View. Either click on the File tab or press the Esc button on the keyboard to go back to the working mode of Word. Print Page Previous Next Advertisements ”;

Rows & Columns in Word 2010 ”; Previous Next In this chapter, we will discuss how to work with rows and columns in Word 2010. As discussed in the previous chapter, a table is a structure of vertical columns and horizontal rows with a cell at every intersection. A Word table can contain as many as 63 columns but the number of rows is unlimited. This chapter will teach you how to add and delete rows and columns in a table. Add a Row Following are the simple steps to add rows in a table of a word document. Step 1 − Click a row where you want to add an additional row and then click the Layout tab; it will show the following screen. Step 2 − Now use the Row & Column group of buttons to add any row below or above to the selected row. If you click the Insert Below button, it will add a row just below the selected row as follows. If you click the Insert Above button, it will add a row just above the selected row. Delete a Row The following steps will help you delete rows from a table of a Word document. Step 1 − Click a row which you want to delete from the table and then click the Layout tab; it will show the following screen. Step 2 − Click the Layout tab, and then click the Delete Rows option under the Delete Table Button to delete the selected row. Add a Column The following steps will help you add columns in a table of a Word document. Step 1 − Click a column where you want to add an additional column and then click the Layout tab; it will show the following screen. Step 2 − Now use the Row & Column group of buttons to add any column to the left or right of the selected column. If you click the Insert Left button, it will add a column just left to the selected column as follows. If you click the Insert Right button, it will add a column just next to the selected column. Delete a Column Following are the simple steps to delete columns from a table of a word document. Step 1 − Click a column which you want to delete from the table and then click the Layout tab; it will show the following screen. Step 2 − Click the Layout tab, and click the Delete Column option under the Delete Table Button to delete the selected column. Print Page Previous Next Advertisements ”;

Move a Table in Word 2010 ”; Previous Next In this chapter, we will discuss how to move a table in Word 2010. Microsoft Word allows to move a table from one location to another location along with its content. This chapter will give you simple steps to move a table within the same document, though you can move a table from one document to another document using the cut and paste operation. Move a Table The following steps will help you move a table within the same Word document. Step 1 − Bring your mouse pointer over the table which you want to move from one location to another location. As soon as you bring your mouse pointer inside the table, a small Cross Icon will appear at the top-left corner of the table as shown below. Step 2 − Click over the small Cross Icon which will select the whole table. Once the table is selected, use the Cut button or simply press the Ctrl + X keys to cut the table from its original location. Step 3 − Bring your insertion point at the location where you want to move the table and use Paste button or simply press Ctrl + V keys to paste the table at the new location. Print Page Previous Next Advertisements ”;

Header and Footer in Word 2010 ”; Previous Next In this chapter, we will discuss how to add header and footer in Word 2010. Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, the document title, company logo, any photo, etc. The header appears at the top of every page, and the footer appears at the bottom of every page. Add Header and Footer The following steps will help you understand how to add header and footer in a Word document. Step 1 − Click the Insert tab, and click either the Header button or the Footer button that which needs to be added first. Assume you are going to add Header; when you click the Header button it will display a list of built-in Headers from where you can choose any of the headers by simply clicking on it. Step 2 − Once you select any of the headers, it will be applied to the document in editable mode and the text in your document will appear dimmed, Header and Footer buttons appear on the Ribbon and a Close Header and Footer button will also appear at the top-right corner. Step 3 − Finally, you can type your information whatever you want to have in your document header and once you are done, click Close Header and Footer to come out of the header insertion mode. You will see the final result as follows. You can follow a similar procedure to add footer in your document. Edit Header and Footer The following steps will help you understand how to edit the existing header or footer of your document. Step 1 − Click the Insert tab, and click either the Header button or Footer button or whatever you want to edit. Assume you are going to edit the Header, so when you click the Header button it will display a list of options including the Edit Header option. Step 2 − Click on the Edit Header option and Word will display the editable header as shown in the following screenshot. Step 3 − Now you can edit your document header and once you are done, click Close Header and Footer to come out of the edit header mode. You can follow a similar procedure to edit the footer in your document. Print Page Previous Next Advertisements ”;

Insert Page Breaks in Word 2010 ”; Previous Next In this chapter, we will discuss how to insert page breaks in Word 2010. Microsoft Word automatically starts a new page when the current page fills with text but you can insert a page break to force Word to start text on a new page. You can insert a page break using either the mouse or the keyboard. Insert Page Breaks The following steps will help you insert page breaks in a Word document. Step 1 − Bring your insertion point immediately before the text that has to appear on a new page. Step 2 − Click the Insert tab, and click the Page Break button available in the Pages group. Word inserts a page break and moves all text after the page break onto a new page. You can also use the Ctrl + Enter keys to create a page break at the pointed location. Delete a Page Break Just put the insertion point on the previous page of the page break that needs to be deleted. Press the Delete key multiple times until both the pages get merged. Print Page Previous Next Advertisements ”;

Borders and Shades in Word 2010 ”; Previous Next In this chapter, we will discuss how to work on borders and shades in Word 2010. Microsoft Word allows you to place a border on any or all of the four sides of selected text, paragraphs, and pages. You can also add different shades to the space occupied by the selected text, paragraphs, and pages. This chapter will teach you how to add any of the borders (left, right, top or bottom) around a text or paragraph or a page and how to add different shadows to them. Add Borders to Text Following are the simple steps to add border to any text or paragraph. Step 1 − Select the portion of text or paragraph to which you want to add border. You can use any of the text selection method to select the paragraph(s). Step 2 − Click the Border Button to display a list of options to put a border around the selected text or paragraph. You can select any of the option available by simply clicking over it. Step 3 − Try to add different borders like left, right top or bottom by selecting different options from the border options. Step 4 − To delete the existing border, simply select the No Border option from the border options. Note − You can add a horizontal line by selecting the Horizontal Line option from the border options. Otherwise type — (three hyphens) and press ENTER. A single, light horizontal line will be created between the left and the right margins. Add Borders to Page You can add borders of your choice to word pages by following the steps given below. Step 1 − Click the Border Button to display a list of options to put a border. Select the Border and Shading option available at the bottom of the list of options as shown in the above screenshot. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around a selected text or page borders. Step 2 − Click the Page Border tab which will display a list of border settings, styles and options whether this border should be applied to the whole document or just one page or the first page. Step 3 − You can use the Preview section to disable or enable left, right, top or bottom borders of the page. Follow the instruction given in the preview section itself. Step 4 − You can customize your border by setting its color, width by using different art available under the style section. You can have similar or even better borders as given below. Add Shades to Text The following steps will help you understand how to add shades on a selected portion of text or a paragraph(s). Step 1 − Click the Border Button to display a list of options to put a border. Select the Border and Shading option available at the bottom of the list of options as shown in the above screenshot. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around a selected portion of text or page borders. Step 2 − Click the Shading tab; this tab will display the options to select fill, color and style and whether this border should be applied to a paragraph or a portion of text. Step 3 − You can use the Preview section to have an idea about the expected result. Once you are done, click the OK button to apply the result. Print Page Previous Next Advertisements ”;

Insert Blank Pages in Word 2010 ”; Previous Next In this chapter, let us discuss how to insert blank pages in Word 2010. A blank page is a page which does not have any text or any other content over it. This chapter will also make you understand how to delete a blank page from your Microsoft Word document. Insert Blank Pages Following are the simple steps to insert blank page in a word document. Step 1 − Bring your insertion point immediately before the text where you want to insert a blank page. Step 2 − Click the Insert tab, and click the Blank Page button available in the Pages group. Word inserts a new blank page and moves all the text after the page break onto a new page. Delete Blank Pages The following steps will help you delete blank page from a Word document. Step 1 − Click the Home tab, and click the Show/Hide ¶ paragraph marks button available in the Paragraph group or simply press the Ctrl + Shift + * keys. This will display all the page breaks as shown below − Step 2 − Bring your cursor immediately before the Page Break mark available on the blank page and press the Delete Key. This will delete the blank page and again you can click the Show/Hide ¶ paragraph marks button to hide all the paragraph marks. Print Page Previous Next Advertisements ”;