Category: word

Borders & Shades in Word 2010 ”; Previous Next In this chapter, we will discuss how to apply table borders and shades in Word 2010. Microsoft Word allows you to place a border on any or all of the four sides of a table very similar to text, paragraphs, and pages. You can also add shades to table rows and columns. This chapter will teach you how to add borders (left, right, top or bottom) around a table and how to add different shades to various rows and columns of the table. Add Borders to Table The following steps will help you add borders in a table cell available in Word document. Step 1 − Select the table to which you want to add border. To select a table, click over the table anywhere which will make the Cross icon visible at the top-left corner of the table. Click this cross icon to select the table. Step 2 − Click the Border button to display a list of options to put a border around the selected table. You can select any of the option available by simply clicking over it. Step 3 − Try to add and remove different borders like left, right, top or bottom by selecting different options from the border options. Step 4 − You can apply border to any of the selected row or column. You can try it yourself. Step 5 − To delete the existing border, simply select the No Border option from the border options. Using Border Options You can add borders of your choice to word table by following the simple steps given below. Step 1 − Click the Border button to display a list of options to put a border. Select the Border and Shading option available at the bottom of the list of options as shown in the above screenshot. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around a selected table. Step 2 − Click the Border tab; this will display a list of border settings, styles and options whether this border should be applied to the table or text or paragraph. Step 3 − You can use the Preview section to disable or enable left, right, top or bottom borders of the selected table or row or column. Follow the given instructions in the preview section itself to design the border you like. Step 4 − You can customize your border by setting its color, width by using different width thickness available under the style section. Add Shades To Table The following steps will help you add shades on a selected table or its rows or columns. Step 1 − Select a row or column where you want to apply a shade of your choice. Step 2 − Click the Border button to display a list of options to put a border. Select the Border and Shading option available at the bottom of the list of options. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around selected row(s) or column(s). Step 2 − Click the Shading tab which will display options to select fill, color and style and whether this border should be applied to cell or table or selected portion of text. Step 3 − You can use the Preview section to have an idea about the expected result. Once you are done, click the OK button to apply the result. Print Page Previous Next Advertisements ”;

Use Graphics in Word 2010 ”; Previous Next In this chapter, we will discuss how to use graphics in Word 2010. You can add beauty to your Microsoft Word documents by inserting a variety of graphics. This chapter will teach you two ways of adding graphics. Adding Picture in Document The following steps will help you add an existing picture in your word document. It is assumed that you already have a picture available on your machine before you add this picture in your Word document. Step 1 − Click on your document where you want to add a picture. Step 2 − Click the Insert tab and then click the Picture option available in illustrations group, which will display the Insert Picture dialog box. Step 3 − You can select a required picture using the Insert Picture dialog box. When you will click the Insert button, selected picture will be inserted in your document. You can play with your inserted picture in different ways, like you can apply quick styles to your picture, you can resize it, or you can change its color too. To try it, just -lick your inserted image and Word will give you numerous options available under the Format tab to format your inserted graphics. You can try yourself to insert other available graphics like Clipart, Different Shapes, Charts and SmartArt or Screenshots. Adding WordArt in Document WordArt provides a way to add fancy words in your Word document. You can document your text in a variety of ways. The following steps will help you add WordArt in your document. Step 1 − Click in your document where you want to add WordArt. Step 2 − Click the Insert tab and then click the WordArt option available in the Text group; this will display a gallery of WordArt. Step 3 − You can select any of the WordArt style from the displayed gallery by clicking on it. Now you can modify the inserted text as per your requirement and you can make it further beautiful by using different options available. To try it, just double-click your inserted WordArt and Word will give you numerous options available from the Format tab to format your image. Most frequently used options are Shape Styles and WordArt Styles. You can try yourself to apply different options on the inserted WordArt by changing its shape styles, colors, WordArt Styles, etc. Print Page Previous Next Advertisements ”;

Document Security in Word 2010 ”; Previous Next Microsoft Word provides a high level of security for your word generated documents. You can set a password for a document to stop unauthorized reading and editing of the document or if you want someone just to read the document then you can set editing restriction on your word document. This chapter will teach you how to make your document password protected and restricted from editing and formatting. Set Document Password Once you set a password for a document then you will be able to open the document only if you know the password. If you forget your password, then there is no way to recover it and to open the document. So you need to be careful while setting a password for your important document. The following steps will help you set a password for a Word document. Step 1 − Open a Word document for which you want to set a password. Step 2 − Click the File tab and then click the Info option and finally the Protect Document button which will display a list of options to be selected. Step 3 − Select the Encrypt with Password option simply by clicking over it. This will display an Encrypt Document dialog box asking for a password to encrypt the document. The same dialog box will appear twice to enter the same password. After entering password each time, click the OK button. Step 4 − Save the changes, and finally you will have your document password protected. Next time when someone tries to open this document, it will ask for the password before displaying the document content, which confirms that now your document is password protected and you need password to open the document. Remove Document Password You can remove a document password only after opening it successfully. The following steps will help you remove password protection from your Word document. Step 1 − Open a Word document the password of which needs to be removed. You will need the correct password to open the document. Step 2 − Click the File tab followed by the Info option and finally the Protect Document button which will display a list of options to be selected. Step 3 − Select the Encrypt with Password option simply by clicking over it. This will display an Encrypt Document dialog box and password which will be in a dotted pattern. You need to remove this dotted pattern from the box and make it clear to remove the password from the document. Now when you will open your document next time, Word will not ask you for any password because you have removed the password protection from the document. Set Editing & Formatting Restrictions The following steps will help you set editing restrictions in a Word document. Step 1 − Open a Word document for which you want to set editing restrictions. Step 2 − Click the File tab and then click the Info option and finally the Protect Document button which will display a list of options to be selected. Step 3 − Select the Restrict Editing option simply by clicking over it. This will open the actual document and it will also give you the option to set editing restrictions in the Restrict Formatting and Editing area. Here you can set formatting as well as editing restrictions on the document. Step 4 − One you are done with your setting, click the Yes, Start Enforcing Protection button which will display a Start Enforcing Protection dialog box asking for password so that no one else can change the setting. You can enter the password or you can leave it simply blank which means there is no password setting for this protection. Step 5 − Finally click the OK button and you will find that your document is editing (or formatting if you applied) protected. Remove Editing & Formatting Restrictions You can remove the editing restriction from your document using these simple steps. Step 1 − Open a Word document for which you want to remove the editing restriction. Step 2 − Click the File tab and then click the Info option and finally the Protect Document button; this will display a list of options to be selected. Step 3 − Select the Restrict Editing option simply by clicking over it. This will display the Restrict Formatting and Editing area as follows. Step 4 − Now click the Stop Protection button. If you had set up a password at the time of setting the editing or formatting restrictions, then you will need the same password to remove the editing or formatting restrictions. Word will now ask for the same using the Unprotect Document Dialog box , otherwise it will simply remove the restrictions. Print Page Previous Next Advertisements ”;

Quick Styles in Word 2010 ”; Previous Next In this chapter, we will discuss how to apply quick styles in Word 2010. Microsoft Word provides a gallery of Quick Styles that you can apply to headings, titles, text, and lists. Quick styles come with canned formatting choices, such as font, boldface, and color which we will understand in this chapter. Apply Quick Styles The following steps will help you understand how to apply quick styles to a selected portion of text. Step 1 − Select a portion of text to which you want to apply some style. Using style, you can change the selected portion of text as a heading or subheading or title of the document. You can try using different styles on your text based on your requirement. Step 2 − Click the Home tab and then move your mouse pointer over the available styles in the Style Gallery. You will see that the selected portion of text will change its style based on the selected style. You can display more available styles by clicking the More Style button. Step 3 − Finally, to apply a selected style, click over the style and you will find that it is has been applied on the selected portion of text. You can bring a text to its normal appearance by selecting the Normal style available in the Style Gallery. Change Styles The Change Style function allows you to change the default font, color, paragraph spacing and style set for a document. The following steps will help you change the default style. Step 1 − Open the document the style of which needs to be changed. Click the Home tab and then click the Change Styles button; this will show you all the options that can be changed. You can change the Style, the Font, the Color and the Spacing of the paragraph. Step 2 − If the style set needs to be changed, click the Style Set option; this will display a submenu to select any of the available style set. When you move your mouse over the different style sets, you will get real time text preview to give an idea about the final result. Step 3 − To apply a selected style set, click over the style set and you will find that it is has been applied on your document. Similarly, you can try applying Font, Color and Paragraph Spacing. You can try these options yourself. Print Page Previous Next Advertisements ”;

Add Page Numbers in Word 2010 ”; Previous Next In this chapter, we will discuss how to add page numbers in Word 2010. Microsoft Word automatically assigns page numbers on the pages of your document. Typically, page numbers are printed either in header or footer but you have the option that can display the page number in the left or right margins at the top or the bottom of a page. Add Page Numbers Following are the simple steps to add page numbers in a Word document. Step 1 − Click the Insert tab, and click the Page Number button available in the header and footer section. This will display a list of options to display the page number at the top, bottom, current position etc. Step 2 − When you move your mouse pointer over the available options, it displays further styles of page numbers to be displayed. For example, when I take the mouse pointer at the Bottom of Page option it displays the following list of styles. Step 3 − Finally, select any one of the page number styles. I selected the Accent Bar 1 style by clicking over it. You will be directed to the Page Footer modification mode. Click the Close Header and Footer button to come out of the Footer Edit mode. You can format your page numbers using the Format Page Numbers option available under the listed options. Remove Page Numbers The following steps will help you remove page numbering from a Word document. Step 1 − Click the Insert tab, and click the Page Number button available in the header and footer section. This will display a list of options to display page number at the top, bottom, current position, etc. At the bottom, you will have the Remove Page Numbers option. Just click this option and it will delete all the page numbers set in your document. Print Page Previous Next Advertisements ”;

Rows & Columns in Word 2010 ”; Previous Next In this chapter, we will discuss how to work with rows and columns in Word 2010. As discussed in the previous chapter, a table is a structure of vertical columns and horizontal rows with a cell at every intersection. A Word table can contain as many as 63 columns but the number of rows is unlimited. This chapter will teach you how to add and delete rows and columns in a table. Add a Row Following are the simple steps to add rows in a table of a word document. Step 1 − Click a row where you want to add an additional row and then click the Layout tab; it will show the following screen. Step 2 − Now use the Row & Column group of buttons to add any row below or above to the selected row. If you click the Insert Below button, it will add a row just below the selected row as follows. If you click the Insert Above button, it will add a row just above the selected row. Delete a Row The following steps will help you delete rows from a table of a Word document. Step 1 − Click a row which you want to delete from the table and then click the Layout tab; it will show the following screen. Step 2 − Click the Layout tab, and then click the Delete Rows option under the Delete Table Button to delete the selected row. Add a Column The following steps will help you add columns in a table of a Word document. Step 1 − Click a column where you want to add an additional column and then click the Layout tab; it will show the following screen. Step 2 − Now use the Row & Column group of buttons to add any column to the left or right of the selected column. If you click the Insert Left button, it will add a column just left to the selected column as follows. If you click the Insert Right button, it will add a column just next to the selected column. Delete a Column Following are the simple steps to delete columns from a table of a word document. Step 1 − Click a column which you want to delete from the table and then click the Layout tab; it will show the following screen. Step 2 − Click the Layout tab, and click the Delete Column option under the Delete Table Button to delete the selected column. Print Page Previous Next Advertisements ”;

Move a Table in Word 2010 ”; Previous Next In this chapter, we will discuss how to move a table in Word 2010. Microsoft Word allows to move a table from one location to another location along with its content. This chapter will give you simple steps to move a table within the same document, though you can move a table from one document to another document using the cut and paste operation. Move a Table The following steps will help you move a table within the same Word document. Step 1 − Bring your mouse pointer over the table which you want to move from one location to another location. As soon as you bring your mouse pointer inside the table, a small Cross Icon will appear at the top-left corner of the table as shown below. Step 2 − Click over the small Cross Icon which will select the whole table. Once the table is selected, use the Cut button or simply press the Ctrl + X keys to cut the table from its original location. Step 3 − Bring your insertion point at the location where you want to move the table and use Paste button or simply press Ctrl + V keys to paste the table at the new location. Print Page Previous Next Advertisements ”;

Header and Footer in Word 2010 ”; Previous Next In this chapter, we will discuss how to add header and footer in Word 2010. Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, the document title, company logo, any photo, etc. The header appears at the top of every page, and the footer appears at the bottom of every page. Add Header and Footer The following steps will help you understand how to add header and footer in a Word document. Step 1 − Click the Insert tab, and click either the Header button or the Footer button that which needs to be added first. Assume you are going to add Header; when you click the Header button it will display a list of built-in Headers from where you can choose any of the headers by simply clicking on it. Step 2 − Once you select any of the headers, it will be applied to the document in editable mode and the text in your document will appear dimmed, Header and Footer buttons appear on the Ribbon and a Close Header and Footer button will also appear at the top-right corner. Step 3 − Finally, you can type your information whatever you want to have in your document header and once you are done, click Close Header and Footer to come out of the header insertion mode. You will see the final result as follows. You can follow a similar procedure to add footer in your document. Edit Header and Footer The following steps will help you understand how to edit the existing header or footer of your document. Step 1 − Click the Insert tab, and click either the Header button or Footer button or whatever you want to edit. Assume you are going to edit the Header, so when you click the Header button it will display a list of options including the Edit Header option. Step 2 − Click on the Edit Header option and Word will display the editable header as shown in the following screenshot. Step 3 − Now you can edit your document header and once you are done, click Close Header and Footer to come out of the edit header mode. You can follow a similar procedure to edit the footer in your document. Print Page Previous Next Advertisements ”;

Insert Page Breaks in Word 2010 ”; Previous Next In this chapter, we will discuss how to insert page breaks in Word 2010. Microsoft Word automatically starts a new page when the current page fills with text but you can insert a page break to force Word to start text on a new page. You can insert a page break using either the mouse or the keyboard. Insert Page Breaks The following steps will help you insert page breaks in a Word document. Step 1 − Bring your insertion point immediately before the text that has to appear on a new page. Step 2 − Click the Insert tab, and click the Page Break button available in the Pages group. Word inserts a page break and moves all text after the page break onto a new page. You can also use the Ctrl + Enter keys to create a page break at the pointed location. Delete a Page Break Just put the insertion point on the previous page of the page break that needs to be deleted. Press the Delete key multiple times until both the pages get merged. Print Page Previous Next Advertisements ”;

Borders and Shades in Word 2010 ”; Previous Next In this chapter, we will discuss how to work on borders and shades in Word 2010. Microsoft Word allows you to place a border on any or all of the four sides of selected text, paragraphs, and pages. You can also add different shades to the space occupied by the selected text, paragraphs, and pages. This chapter will teach you how to add any of the borders (left, right, top or bottom) around a text or paragraph or a page and how to add different shadows to them. Add Borders to Text Following are the simple steps to add border to any text or paragraph. Step 1 − Select the portion of text or paragraph to which you want to add border. You can use any of the text selection method to select the paragraph(s). Step 2 − Click the Border Button to display a list of options to put a border around the selected text or paragraph. You can select any of the option available by simply clicking over it. Step 3 − Try to add different borders like left, right top or bottom by selecting different options from the border options. Step 4 − To delete the existing border, simply select the No Border option from the border options. Note − You can add a horizontal line by selecting the Horizontal Line option from the border options. Otherwise type — (three hyphens) and press ENTER. A single, light horizontal line will be created between the left and the right margins. Add Borders to Page You can add borders of your choice to word pages by following the steps given below. Step 1 − Click the Border Button to display a list of options to put a border. Select the Border and Shading option available at the bottom of the list of options as shown in the above screenshot. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around a selected text or page borders. Step 2 − Click the Page Border tab which will display a list of border settings, styles and options whether this border should be applied to the whole document or just one page or the first page. Step 3 − You can use the Preview section to disable or enable left, right, top or bottom borders of the page. Follow the instruction given in the preview section itself. Step 4 − You can customize your border by setting its color, width by using different art available under the style section. You can have similar or even better borders as given below. Add Shades to Text The following steps will help you understand how to add shades on a selected portion of text or a paragraph(s). Step 1 − Click the Border Button to display a list of options to put a border. Select the Border and Shading option available at the bottom of the list of options as shown in the above screenshot. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around a selected portion of text or page borders. Step 2 − Click the Shading tab; this tab will display the options to select fill, color and style and whether this border should be applied to a paragraph or a portion of text. Step 3 − You can use the Preview section to have an idea about the expected result. Once you are done, click the OK button to apply the result. Print Page Previous Next Advertisements ”;