Category: word

Translate Word 2010 Document ”; Previous Next In this chapter, we will discuss how to translate a Word 2010 document. Microsoft Word has an option to translate a complete Word document from one language to another language using simple step. Let us learn how we can translate document content from English to some other language (Spanish). Translate Document Using Microsoft Translator The following steps will help you translate a document from one language to another language. Step 1 − Click the Review tab and then click the Translate button; this will display different options to be selected. Step 2 − Select the Choose Translation Language option simply by clicking over it. This will display a Translation Language Options dialog box asking for selecting from and to languages. Here From is the source document”s language and To is the target document’s language. Step 3 − After selecting From Language and To Language, click OK. Now again go to Review tab and then click Translate button which will display different options to be selected. Select top option Translate Document option from the given options, this will display Translate Whole Document dialog box asking for your permission to send your document over the internet to be translated by Microsoft Translator. Step 4 − To translate your document, you can click the Send button. This will send your document over the internet to be translated and you will have your document translated in your target language. Step 5 − Now you can copy your translated content manually in any other document and save it for final use. Print Page Previous Next Advertisements ”;

Spell Check in Word 2010 ”; Previous Next In this chapter, we will discuss how to check spelling and grammar in Word 2010. Microsoft Word provides a decent Spelling and Grammar Checker which enables you to search for and correct all spelling and grammar mistakes in your document. Word is intelligent enough to identify misspelled or misused, as well as grammar errors and underlines them as follows. A red underline beneath spelling errors. A green underline beneath grammar errors. A blue line under correctly spelled but misused words. Check Spelling and Grammar using Review tab Here is the simple procedure to find out the spelling mistakes and fix them − Step 1 − Click the Review tab and then click the Spelling & Grammar button. Step 2 − A Spelling and Grammar dialog box will appear and will display the wrong spellings or errors in grammar. You will also get suggestions to correct as shown below − Now you have following options to fix the spelling mistakes − Ignore − If you are willing to ignore a word, then click this button and Word ignores the word throughout the document. Ignore All − Like Ignore, but this ignores all occurrences of the same misspelling, not just once but throughout the document. Add to Dictionary − Choose Add to Dictionary to add the word to the Word spelling dictionary. Change − This will change the wrong word using the suggested correct word. Change All − Like Change, but this changes all occurrences of the same misspelling, not just once but throughout the document. AutoCorrect − If you select a suggestion, Word creates an AutoCorrect entry that automatically corrects this spelling error from now on. Following are the different options in case you have grammatical mistake − Next Sentence − You can click Next Sentence to direct the grammar checker to skip ahead to the next sentence. Explain − The grammar checker displays a description of the rule that caused the sentence to be flagged as a possible error. Options − This will open the Word Options dialog box to allow you to change the behavior of the grammar checker or spelling options. Undo − This will undo the last grammar changed. Step 3 − Select one of the given suggestions you want to use and click the Change option to fix the spelling or grammar mistake and repeat the step to fix all the spelling or grammar mistake. Step 4 − Word displays a dialog box when it finishes checking for spelling and grammar mistakes, finally Click OK. Check Spelling and Grammar using Right Click If you will right-click the mouse button over a misspelled word, then it will show you the correct suggestions and the above mentioned options to fix the spelling or grammar mistake. Try it yourself. Print Page Previous Next Advertisements ”;

Quick Styles in Word 2010 ”; Previous Next In this chapter, we will discuss how to apply quick styles in Word 2010. Microsoft Word provides a gallery of Quick Styles that you can apply to headings, titles, text, and lists. Quick styles come with canned formatting choices, such as font, boldface, and color which we will understand in this chapter. Apply Quick Styles The following steps will help you understand how to apply quick styles to a selected portion of text. Step 1 − Select a portion of text to which you want to apply some style. Using style, you can change the selected portion of text as a heading or subheading or title of the document. You can try using different styles on your text based on your requirement. Step 2 − Click the Home tab and then move your mouse pointer over the available styles in the Style Gallery. You will see that the selected portion of text will change its style based on the selected style. You can display more available styles by clicking the More Style button. Step 3 − Finally, to apply a selected style, click over the style and you will find that it is has been applied on the selected portion of text. You can bring a text to its normal appearance by selecting the Normal style available in the Style Gallery. Change Styles The Change Style function allows you to change the default font, color, paragraph spacing and style set for a document. The following steps will help you change the default style. Step 1 − Open the document the style of which needs to be changed. Click the Home tab and then click the Change Styles button; this will show you all the options that can be changed. You can change the Style, the Font, the Color and the Spacing of the paragraph. Step 2 − If the style set needs to be changed, click the Style Set option; this will display a submenu to select any of the available style set. When you move your mouse over the different style sets, you will get real time text preview to give an idea about the final result. Step 3 − To apply a selected style set, click over the style set and you will find that it is has been applied on your document. Similarly, you can try applying Font, Color and Paragraph Spacing. You can try these options yourself. Print Page Previous Next Advertisements ”;

Split Cells in Word 2010 ”; Previous Next In this chapter, we will discuss how to split table cells in Word 2010. Microsoft Word allows splitting a cell into multiple cells. We will understand how to split a cell into multiple smaller sub-cells. Split a Cell The following steps will help you split a cell into two sub-cells of a table available in word document. Step 1 − Bring your mouse pointer position inside the cell that has to be divided into multiple cells. Step 2 − Now click the Layout tab and then click the Split Cells button; this will display a dialog box asking for the number of rows and columns to be created from the selected cell. Step 3 − Select the desired number of rows and columns that have to go into the resultant cell and finally click the OK button to apply the result. You can divide a cell into multiple cells either row-wise or column-wise or both. Print Page Previous Next Advertisements ”;

Delete Text in Word 2010 ”; Previous Next In this chapter, we will discuss how to delete text in Word 2010. It is very common to delete text and retype the content in your Word document. You might type something you did not want to type or there is something extra which is not required in the document. Regardless of the reason, Word offers you various ways of deleting the text in partial or complete content of the document. Using Backspace & Delete Keys The most basic deletion technique is to delete characters one at a time by pressing either the backspace key or the delete key. Following table describes how you can delete single character or a whole word by using either of these two keys − S.No Keys & Deletion Methods 1 Backspace Keep the insertion point just after the character you want to delete and press the Backspace key. Word deletes the character immediately to the left of the insertion point. 2 Ctrl + Backspace Keep the insertion point just after the word you want to delete and press Ctrl + Backspace key. Word deletes the whole word immediately to the left of the insertion point. 3 Delete Keep the insertion point just before the character you want to delete and press the Delete key. Word deletes the character immediately to the right of the insertion point. 4 Ctrl + Delete Keep the insertion point just before the word you want to delete and press Ctrl + Delete key. Word deletes the word immediately to the right of the insertion point. Using Selection Method You have learnt how to select various parts of a Word document. You can make use of that learning to delete those selected parts as described in the following table − S.No Component Selection & Delete Methods 1 Deleting text between two points Click at the start of the block of text, hold down the Shift key, and click at the end of the block to select the portion of text and finally press either the Backspace key or the Delete key. 2 Deleting a single word Double-click anywhere on the word you want to delete and finally press either the Backspace key or the Delete key. 3 Deleting a paragraph Triple-click anywhere on the paragraph you want to delete and finally press either the Backspace key or the Delete key. 4 Deleting a sentence Hold down the Ctrl key and click anywhere in the sentence you want to delete and finally press either the Backspace or the Delete key. 5 Deleting a column of text Hold down the Alt key, click and hold the mouse button, and drag over the column you want to delete and finally press either the Backspace key or the Delete key. 6 Deleting a line Bring your mouse in the selection bar area and click in front of the line you want to delete and finally press either the Backspace key or the Delete key. 7 Deleting entire document content Press Ctrl + A keys to delete the entire document and finally press either the Backspace key or the Delete key. Note − The black shaded area in the following screen shot is called the selection bar. When you bring your cursor in this area, it turns into a rightward-pointing arrow. Print Page Previous Next Advertisements ”;

Use Templates in Word 2010 ”; Previous Next In this chapter, we will discuss how to use templates in Word 2010. Microsoft Word template is a collection of styles which defines paragraph styles for regular text paragraphs, a title, and different levels of headings. You can use any of the already existing templates for your Word document or you can design a template which can be used for all your company documents. Using Existing Template We will now understand how to use an already existing template for your newly created word document. A template is selected at the time when you create a new blank document. Step 1 − To start a new document, click the File tab and then click the New option; this will display the Available Templates. Step 2 − Microsoft Word provides a list of templates arranged under Sample Templates or you can download hundreds of templates from office.com which are arranged in different categories. We will use Sample Templates for our document. For this, we need to click over Sample Templates; this will display a gallery of templates. You can try using the office.com option to select a template based on your requirement. Step 3 − You can browse a list of available templates and finally select one of them for your document by double-clicking over the template. We will select Equity Report template for our report requirement. While selecting a template for your document, you should select the Document Option available in the third column. This opens your document with predefined setting with which you can modify document title, author name, heading, etc. based on your document requirement. Create New Template You can create a fresh new template based on your requirement or you can modify an existing template and save it for later use as a template. A Microsoft Word template file has an extension of .dotx. The following steps will help you create a new template. Step 1 − To create a new template using an existing template, click the File tab and then click the New option; this will display the Available Templates to be selected. Select any of the available template and open it with the Template Option turned on. Step 2 − You can now modify an open template as per your requirements and once you are done, you can save this template with a .dotx extension which is a standard extension for Microsoft Word Templates. You can create a template from a new document as well. Click the File button, and click New option to open a new document. Under Available Templates, double click Blank Document to create a new document template. Save the template with a unique name and .dotx extension. You can save the created template anywhere you click and whenever you like to use this template, just double-click over the template file and it will open a new template based document for you. Print Page Previous Next Advertisements ”;

Email Documents using Word 2010 ”; Previous Next In this chapter, we will discuss how to email documents using Word 2010. Microsoft Word can be used to send a Word document in an email as an attachment directly at the given email address without opening your email program. This chapter will teach you simple ways of sending email in a variety of formats, including a Word document file (DOC) attachment or a PDF, among others. Mailing Documents Following are the simple steps to send a word document as an attachment at the given email address. Step 1 − Open the document you want to send using e-mail as an attachment. Step 2 − Click the File tab and then click the Save & Send option from the left most column; this will display a number of options to Save & Send, you will have to select the Send using Email option available in the middle column. Step 3 − The third column will have various options to send email which allows you to send your document as an attachment in DOC format or you can send your Word document in a PDF format. Click a method to send the document. I”m going to send my document in PDF format. When you click the Send as PDF option, it displays the following screen where you can type the email address to which you want to send your document, email subject and other additional messages as well. To send email to multiple recipients, separate each e-mail address with a semicolon (;) and a space. Print Page Previous Next Advertisements ”;

Explore Window in Word 2010 ”; Previous Next In this chapter, we will understand how to explore Window in Word 2010. Following is the basic window which you get when you start the Word application. Let us understand the various important parts of this window.. File Tab The File tab replaces the Office button from Word 2007. You can click it to check the Backstage view. This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations. Quick Access Toolbar This you will find just above the File tab. This is a convenient resting place for the mostfrequently used commands in Word. You can customize this toolbar based on your comfort. Ribbon Ribbon contains commands organized in three components − Tabs − These appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon tabs. Groups − They organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc. Commands − Commands appear within each group as mentioned above. Title bar This lies in the middle and at the top of the window. Title bar shows the program and document titles. Rulers Word has two rulers – a horizontal ruler and a vertical ruler. The horizontal ruler appears just beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of the Word window and is used to gauge the vertical position of elements on the page. Help The Help Icon can be used to get word related help anytime you like. This provides nice tutorial on various subjects related to word. Zoom Control Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease the zoom factor. View Buttons The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch through the Word”s various document views. Print Layout view − This displays pages exactly as they will appear when printed. Full Screen Reading view − This gives a full screen view of the document. Web Layout view − This shows how a document appears when viewed by a Web browser, such as Internet Explorer. Outline view − This lets you work with outlines established using Word’s standard heading styles. Draft view − This formats text as it appears on the printed page with a few exceptions. For example, headers and footers aren”t shown. Most people prefer this mode. Document Area This is the area where you type. The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type. Status Bar This displays the document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language, etc. You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting options from the provided list. Dialog Box Launcher This appears as very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group. Print Page Previous Next Advertisements ”;

Backstage View in Word 2010 ”; Previous Next In this chapter, we will discuss the Backstage View in Word 2010. The Backstage view was introduced in Word 2010. This acts as the central place for managing your documents. The backstage view helps in creating new documents, saving and opening documents, printing and sharing documents, and so on. Getting to the Backstage View is easy: Just click the File tab, located in the upper-left corner of the Word Ribbon. If you already do not have any opened document, then you will see a window listing down all the recently opened documents as follows − If you already have an opened document, then it will display a window showing detail about the opened document as shown below. Backstage view shows three columns when you select most of the available options in the first column. The first column of the backstage view will have following options − S.No Option & Description 1 Save If an existing document is opened, it will be saved as is, otherwise it will display a dialogue box asking for the document name. 2 Save As A dialogue box will be displayed asking for document name and document type, by default it will save in word 2010 format with extension .docx. 3 Open This option is used to open an existing word document. 4 Close This option is used to close an open document. 5 Info This option displays information about the opened document. 6 Recent This option lists down all the recently opened documents 7 New This option is used to open a new document. 8 Print This option is used to print an open document. 9 Save & Send This option will save an open document and will display options to send the document using email, etc. 10 Help This option is used to get the required help about Word 2010. 11 Options This option is used to set various option related to Word 2010. 12 Exit Use this option to close the document and exit. Document Information When you click the Info option available in the first column, it displays the following information in the second column of the backstage view − Compatibility Mode − If the document is not a native Word 2007/2010 document, a Convert button appears here, enabling you to easily update its format. Otherwise, this category does not appear. Permissions − You can use this option to protect your word document. You can set a password so that nobody can open your document, or you can lock the document so that nobody can edit your document. Prepare for Sharing − This section highlights important information you should know about your document before you send it to others, such as a record of the edits you made as you developed the document. Versions − If the document has been saved several times, you may be able to access the previous versions of it from this section. Document Properties When you click the Info option available in the first column, it displays various properties in the third column of the backstage view. These properties include the document size, the number of pages in the document, the total number of words in the document, the name of the author etc. You can also edit various properties by clicking on the property value and if the property is editable, then it will display a text box where you can add your text like title, tags, comments, Author. Exit Backstage View It is simple to exit from the Backstage View. Either click on the File tab or press the Esc button on the keyboard to go back to the working mode of Word. Print Page Previous Next Advertisements ”;

Resize a Table in Word 2010 ”; Previous Next In this chapter, we will discuss how to resize a table in Word 2010. Microsoft Word allows to resize a table to make it smaller and bigger as per your requirement. Resize a Table The following steps will help you resize a table available in a Word document. Step 1 − Bring your mouse pointer over the table which you want to resize. As soon as you bring your mouse pointer inside the table, a small Cross Icon will appear at the top-left corner and a small Resize Icon will appear at the bottom-right corner of the table as shown below. Step 2 − Bring the mouse pointer over the Resize Icon till it changes to a diagonal doublesided arrow and this is the time when you need to press the left mouse button and keep holding the button while resizing the table. Drag the table up to make it shorter or down to make it larger. You can drag the table diagonally to simultaneously change both the width and the height of the table. Print Page Previous Next Advertisements ”;