Category: word

Translate Word 2010 Document ”; Previous Next In this chapter, we will discuss how to translate a Word 2010 document. Microsoft Word has an option to translate a complete Word document from one language to another language using simple step. Let us learn how we can translate document content from English to some other language (Spanish). Translate Document Using Microsoft Translator The following steps will help you translate a document from one language to another language. Step 1 − Click the Review tab and then click the Translate button; this will display different options to be selected. Step 2 − Select the Choose Translation Language option simply by clicking over it. This will display a Translation Language Options dialog box asking for selecting from and to languages. Here From is the source document”s language and To is the target document’s language. Step 3 − After selecting From Language and To Language, click OK. Now again go to Review tab and then click Translate button which will display different options to be selected. Select top option Translate Document option from the given options, this will display Translate Whole Document dialog box asking for your permission to send your document over the internet to be translated by Microsoft Translator. Step 4 − To translate your document, you can click the Send button. This will send your document over the internet to be translated and you will have your document translated in your target language. Step 5 − Now you can copy your translated content manually in any other document and save it for final use. Print Page Previous Next Advertisements ”;

Spell Check in Word 2010 ”; Previous Next In this chapter, we will discuss how to check spelling and grammar in Word 2010. Microsoft Word provides a decent Spelling and Grammar Checker which enables you to search for and correct all spelling and grammar mistakes in your document. Word is intelligent enough to identify misspelled or misused, as well as grammar errors and underlines them as follows. A red underline beneath spelling errors. A green underline beneath grammar errors. A blue line under correctly spelled but misused words. Check Spelling and Grammar using Review tab Here is the simple procedure to find out the spelling mistakes and fix them − Step 1 − Click the Review tab and then click the Spelling & Grammar button. Step 2 − A Spelling and Grammar dialog box will appear and will display the wrong spellings or errors in grammar. You will also get suggestions to correct as shown below − Now you have following options to fix the spelling mistakes − Ignore − If you are willing to ignore a word, then click this button and Word ignores the word throughout the document. Ignore All − Like Ignore, but this ignores all occurrences of the same misspelling, not just once but throughout the document. Add to Dictionary − Choose Add to Dictionary to add the word to the Word spelling dictionary. Change − This will change the wrong word using the suggested correct word. Change All − Like Change, but this changes all occurrences of the same misspelling, not just once but throughout the document. AutoCorrect − If you select a suggestion, Word creates an AutoCorrect entry that automatically corrects this spelling error from now on. Following are the different options in case you have grammatical mistake − Next Sentence − You can click Next Sentence to direct the grammar checker to skip ahead to the next sentence. Explain − The grammar checker displays a description of the rule that caused the sentence to be flagged as a possible error. Options − This will open the Word Options dialog box to allow you to change the behavior of the grammar checker or spelling options. Undo − This will undo the last grammar changed. Step 3 − Select one of the given suggestions you want to use and click the Change option to fix the spelling or grammar mistake and repeat the step to fix all the spelling or grammar mistake. Step 4 − Word displays a dialog box when it finishes checking for spelling and grammar mistakes, finally Click OK. Check Spelling and Grammar using Right Click If you will right-click the mouse button over a misspelled word, then it will show you the correct suggestions and the above mentioned options to fix the spelling or grammar mistake. Try it yourself. Print Page Previous Next Advertisements ”;

Borders & Shades in Word 2010 ”; Previous Next In this chapter, we will discuss how to apply table borders and shades in Word 2010. Microsoft Word allows you to place a border on any or all of the four sides of a table very similar to text, paragraphs, and pages. You can also add shades to table rows and columns. This chapter will teach you how to add borders (left, right, top or bottom) around a table and how to add different shades to various rows and columns of the table. Add Borders to Table The following steps will help you add borders in a table cell available in Word document. Step 1 − Select the table to which you want to add border. To select a table, click over the table anywhere which will make the Cross icon visible at the top-left corner of the table. Click this cross icon to select the table. Step 2 − Click the Border button to display a list of options to put a border around the selected table. You can select any of the option available by simply clicking over it. Step 3 − Try to add and remove different borders like left, right, top or bottom by selecting different options from the border options. Step 4 − You can apply border to any of the selected row or column. You can try it yourself. Step 5 − To delete the existing border, simply select the No Border option from the border options. Using Border Options You can add borders of your choice to word table by following the simple steps given below. Step 1 − Click the Border button to display a list of options to put a border. Select the Border and Shading option available at the bottom of the list of options as shown in the above screenshot. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around a selected table. Step 2 − Click the Border tab; this will display a list of border settings, styles and options whether this border should be applied to the table or text or paragraph. Step 3 − You can use the Preview section to disable or enable left, right, top or bottom borders of the selected table or row or column. Follow the given instructions in the preview section itself to design the border you like. Step 4 − You can customize your border by setting its color, width by using different width thickness available under the style section. Add Shades To Table The following steps will help you add shades on a selected table or its rows or columns. Step 1 − Select a row or column where you want to apply a shade of your choice. Step 2 − Click the Border button to display a list of options to put a border. Select the Border and Shading option available at the bottom of the list of options. This will display a Border and Shading dialog box. This dialog box can be used to set borders and shading around selected row(s) or column(s). Step 2 − Click the Shading tab which will display options to select fill, color and style and whether this border should be applied to cell or table or selected portion of text. Step 3 − You can use the Preview section to have an idea about the expected result. Once you are done, click the OK button to apply the result. Print Page Previous Next Advertisements ”;

Use Graphics in Word 2010 ”; Previous Next In this chapter, we will discuss how to use graphics in Word 2010. You can add beauty to your Microsoft Word documents by inserting a variety of graphics. This chapter will teach you two ways of adding graphics. Adding Picture in Document The following steps will help you add an existing picture in your word document. It is assumed that you already have a picture available on your machine before you add this picture in your Word document. Step 1 − Click on your document where you want to add a picture. Step 2 − Click the Insert tab and then click the Picture option available in illustrations group, which will display the Insert Picture dialog box. Step 3 − You can select a required picture using the Insert Picture dialog box. When you will click the Insert button, selected picture will be inserted in your document. You can play with your inserted picture in different ways, like you can apply quick styles to your picture, you can resize it, or you can change its color too. To try it, just -lick your inserted image and Word will give you numerous options available under the Format tab to format your inserted graphics. You can try yourself to insert other available graphics like Clipart, Different Shapes, Charts and SmartArt or Screenshots. Adding WordArt in Document WordArt provides a way to add fancy words in your Word document. You can document your text in a variety of ways. The following steps will help you add WordArt in your document. Step 1 − Click in your document where you want to add WordArt. Step 2 − Click the Insert tab and then click the WordArt option available in the Text group; this will display a gallery of WordArt. Step 3 − You can select any of the WordArt style from the displayed gallery by clicking on it. Now you can modify the inserted text as per your requirement and you can make it further beautiful by using different options available. To try it, just double-click your inserted WordArt and Word will give you numerous options available from the Format tab to format your image. Most frequently used options are Shape Styles and WordArt Styles. You can try yourself to apply different options on the inserted WordArt by changing its shape styles, colors, WordArt Styles, etc. Print Page Previous Next Advertisements ”;

Document Security in Word 2010 ”; Previous Next Microsoft Word provides a high level of security for your word generated documents. You can set a password for a document to stop unauthorized reading and editing of the document or if you want someone just to read the document then you can set editing restriction on your word document. This chapter will teach you how to make your document password protected and restricted from editing and formatting. Set Document Password Once you set a password for a document then you will be able to open the document only if you know the password. If you forget your password, then there is no way to recover it and to open the document. So you need to be careful while setting a password for your important document. The following steps will help you set a password for a Word document. Step 1 − Open a Word document for which you want to set a password. Step 2 − Click the File tab and then click the Info option and finally the Protect Document button which will display a list of options to be selected. Step 3 − Select the Encrypt with Password option simply by clicking over it. This will display an Encrypt Document dialog box asking for a password to encrypt the document. The same dialog box will appear twice to enter the same password. After entering password each time, click the OK button. Step 4 − Save the changes, and finally you will have your document password protected. Next time when someone tries to open this document, it will ask for the password before displaying the document content, which confirms that now your document is password protected and you need password to open the document. Remove Document Password You can remove a document password only after opening it successfully. The following steps will help you remove password protection from your Word document. Step 1 − Open a Word document the password of which needs to be removed. You will need the correct password to open the document. Step 2 − Click the File tab followed by the Info option and finally the Protect Document button which will display a list of options to be selected. Step 3 − Select the Encrypt with Password option simply by clicking over it. This will display an Encrypt Document dialog box and password which will be in a dotted pattern. You need to remove this dotted pattern from the box and make it clear to remove the password from the document. Now when you will open your document next time, Word will not ask you for any password because you have removed the password protection from the document. Set Editing & Formatting Restrictions The following steps will help you set editing restrictions in a Word document. Step 1 − Open a Word document for which you want to set editing restrictions. Step 2 − Click the File tab and then click the Info option and finally the Protect Document button which will display a list of options to be selected. Step 3 − Select the Restrict Editing option simply by clicking over it. This will open the actual document and it will also give you the option to set editing restrictions in the Restrict Formatting and Editing area. Here you can set formatting as well as editing restrictions on the document. Step 4 − One you are done with your setting, click the Yes, Start Enforcing Protection button which will display a Start Enforcing Protection dialog box asking for password so that no one else can change the setting. You can enter the password or you can leave it simply blank which means there is no password setting for this protection. Step 5 − Finally click the OK button and you will find that your document is editing (or formatting if you applied) protected. Remove Editing & Formatting Restrictions You can remove the editing restriction from your document using these simple steps. Step 1 − Open a Word document for which you want to remove the editing restriction. Step 2 − Click the File tab and then click the Info option and finally the Protect Document button; this will display a list of options to be selected. Step 3 − Select the Restrict Editing option simply by clicking over it. This will display the Restrict Formatting and Editing area as follows. Step 4 − Now click the Stop Protection button. If you had set up a password at the time of setting the editing or formatting restrictions, then you will need the same password to remove the editing or formatting restrictions. Word will now ask for the same using the Unprotect Document Dialog box , otherwise it will simply remove the restrictions. Print Page Previous Next Advertisements ”;

Quick Styles in Word 2010 ”; Previous Next In this chapter, we will discuss how to apply quick styles in Word 2010. Microsoft Word provides a gallery of Quick Styles that you can apply to headings, titles, text, and lists. Quick styles come with canned formatting choices, such as font, boldface, and color which we will understand in this chapter. Apply Quick Styles The following steps will help you understand how to apply quick styles to a selected portion of text. Step 1 − Select a portion of text to which you want to apply some style. Using style, you can change the selected portion of text as a heading or subheading or title of the document. You can try using different styles on your text based on your requirement. Step 2 − Click the Home tab and then move your mouse pointer over the available styles in the Style Gallery. You will see that the selected portion of text will change its style based on the selected style. You can display more available styles by clicking the More Style button. Step 3 − Finally, to apply a selected style, click over the style and you will find that it is has been applied on the selected portion of text. You can bring a text to its normal appearance by selecting the Normal style available in the Style Gallery. Change Styles The Change Style function allows you to change the default font, color, paragraph spacing and style set for a document. The following steps will help you change the default style. Step 1 − Open the document the style of which needs to be changed. Click the Home tab and then click the Change Styles button; this will show you all the options that can be changed. You can change the Style, the Font, the Color and the Spacing of the paragraph. Step 2 − If the style set needs to be changed, click the Style Set option; this will display a submenu to select any of the available style set. When you move your mouse over the different style sets, you will get real time text preview to give an idea about the final result. Step 3 − To apply a selected style set, click over the style set and you will find that it is has been applied on your document. Similarly, you can try applying Font, Color and Paragraph Spacing. You can try these options yourself. Print Page Previous Next Advertisements ”;

Split Cells in Word 2010 ”; Previous Next In this chapter, we will discuss how to split table cells in Word 2010. Microsoft Word allows splitting a cell into multiple cells. We will understand how to split a cell into multiple smaller sub-cells. Split a Cell The following steps will help you split a cell into two sub-cells of a table available in word document. Step 1 − Bring your mouse pointer position inside the cell that has to be divided into multiple cells. Step 2 − Now click the Layout tab and then click the Split Cells button; this will display a dialog box asking for the number of rows and columns to be created from the selected cell. Step 3 − Select the desired number of rows and columns that have to go into the resultant cell and finally click the OK button to apply the result. You can divide a cell into multiple cells either row-wise or column-wise or both. Print Page Previous Next Advertisements ”;

Delete Text in Word 2010 ”; Previous Next In this chapter, we will discuss how to delete text in Word 2010. It is very common to delete text and retype the content in your Word document. You might type something you did not want to type or there is something extra which is not required in the document. Regardless of the reason, Word offers you various ways of deleting the text in partial or complete content of the document. Using Backspace & Delete Keys The most basic deletion technique is to delete characters one at a time by pressing either the backspace key or the delete key. Following table describes how you can delete single character or a whole word by using either of these two keys − S.No Keys & Deletion Methods 1 Backspace Keep the insertion point just after the character you want to delete and press the Backspace key. Word deletes the character immediately to the left of the insertion point. 2 Ctrl + Backspace Keep the insertion point just after the word you want to delete and press Ctrl + Backspace key. Word deletes the whole word immediately to the left of the insertion point. 3 Delete Keep the insertion point just before the character you want to delete and press the Delete key. Word deletes the character immediately to the right of the insertion point. 4 Ctrl + Delete Keep the insertion point just before the word you want to delete and press Ctrl + Delete key. Word deletes the word immediately to the right of the insertion point. Using Selection Method You have learnt how to select various parts of a Word document. You can make use of that learning to delete those selected parts as described in the following table − S.No Component Selection & Delete Methods 1 Deleting text between two points Click at the start of the block of text, hold down the Shift key, and click at the end of the block to select the portion of text and finally press either the Backspace key or the Delete key. 2 Deleting a single word Double-click anywhere on the word you want to delete and finally press either the Backspace key or the Delete key. 3 Deleting a paragraph Triple-click anywhere on the paragraph you want to delete and finally press either the Backspace key or the Delete key. 4 Deleting a sentence Hold down the Ctrl key and click anywhere in the sentence you want to delete and finally press either the Backspace or the Delete key. 5 Deleting a column of text Hold down the Alt key, click and hold the mouse button, and drag over the column you want to delete and finally press either the Backspace key or the Delete key. 6 Deleting a line Bring your mouse in the selection bar area and click in front of the line you want to delete and finally press either the Backspace key or the Delete key. 7 Deleting entire document content Press Ctrl + A keys to delete the entire document and finally press either the Backspace key or the Delete key. Note − The black shaded area in the following screen shot is called the selection bar. When you bring your cursor in this area, it turns into a rightward-pointing arrow. Print Page Previous Next Advertisements ”;

Use Templates in Word 2010 ”; Previous Next In this chapter, we will discuss how to use templates in Word 2010. Microsoft Word template is a collection of styles which defines paragraph styles for regular text paragraphs, a title, and different levels of headings. You can use any of the already existing templates for your Word document or you can design a template which can be used for all your company documents. Using Existing Template We will now understand how to use an already existing template for your newly created word document. A template is selected at the time when you create a new blank document. Step 1 − To start a new document, click the File tab and then click the New option; this will display the Available Templates. Step 2 − Microsoft Word provides a list of templates arranged under Sample Templates or you can download hundreds of templates from office.com which are arranged in different categories. We will use Sample Templates for our document. For this, we need to click over Sample Templates; this will display a gallery of templates. You can try using the office.com option to select a template based on your requirement. Step 3 − You can browse a list of available templates and finally select one of them for your document by double-clicking over the template. We will select Equity Report template for our report requirement. While selecting a template for your document, you should select the Document Option available in the third column. This opens your document with predefined setting with which you can modify document title, author name, heading, etc. based on your document requirement. Create New Template You can create a fresh new template based on your requirement or you can modify an existing template and save it for later use as a template. A Microsoft Word template file has an extension of .dotx. The following steps will help you create a new template. Step 1 − To create a new template using an existing template, click the File tab and then click the New option; this will display the Available Templates to be selected. Select any of the available template and open it with the Template Option turned on. Step 2 − You can now modify an open template as per your requirements and once you are done, you can save this template with a .dotx extension which is a standard extension for Microsoft Word Templates. You can create a template from a new document as well. Click the File button, and click New option to open a new document. Under Available Templates, double click Blank Document to create a new document template. Save the template with a unique name and .dotx extension. You can save the created template anywhere you click and whenever you like to use this template, just double-click over the template file and it will open a new template based document for you. Print Page Previous Next Advertisements ”;

Email Documents using Word 2010 ”; Previous Next In this chapter, we will discuss how to email documents using Word 2010. Microsoft Word can be used to send a Word document in an email as an attachment directly at the given email address without opening your email program. This chapter will teach you simple ways of sending email in a variety of formats, including a Word document file (DOC) attachment or a PDF, among others. Mailing Documents Following are the simple steps to send a word document as an attachment at the given email address. Step 1 − Open the document you want to send using e-mail as an attachment. Step 2 − Click the File tab and then click the Save & Send option from the left most column; this will display a number of options to Save & Send, you will have to select the Send using Email option available in the middle column. Step 3 − The third column will have various options to send email which allows you to send your document as an attachment in DOC format or you can send your Word document in a PDF format. Click a method to send the document. I”m going to send my document in PDF format. When you click the Send as PDF option, it displays the following screen where you can type the email address to which you want to send your document, email subject and other additional messages as well. To send email to multiple recipients, separate each e-mail address with a semicolon (;) and a space. Print Page Previous Next Advertisements ”;