Category: word

Word – Useful Resources ”; Previous Next The following resources contain additional information on Word. Please use them to get more in-depth knowledge on this topic. Useful Video Courses MS Word Online Training Course Most Popular 33 Lectures 2.5 hours Tutorialspoint More Detail JavaScript Word Scramble Game from scratch course 13 Lectures 44 mins Laurence Svekis More Detail Learn Microsoft Word, PowerPoint & Outlook In 90 Minutes! 32 Lectures 1 hours Biztech Matters More Detail Microsoft Word – Part 1 70 Lectures 3 hours Sonic Performance More Detail Word Processing Mastery – Microsoft Word & Google Doc 37 Lectures 5 hours Emmanuel Onyewuchi More Detail Microsoft Word Fundamentals Featured 70 Lectures 1.5 hours Ellumitech More Detail Print Page Previous Next Advertisements ”;

Auto Correction in Word 2010 ”; Previous Next In this chapter, we will discuss auto correction in Word 2010. The AutoCorrect feature automatically corrects common typographical errors when you make them. Let us learn how to use the auto correction option available in Microsoft Word 2010 to correct the spelling automatically as you type the words in your documents. Setting AutoCorrect The following steps will help to enable the AutoCorrect feature in Microsoft Word. Step 1 − Click the File tab, click Options, and then click the Proofing option available in the left most column, it will display the Word Options dialog box. Step 2 − Click the AutoCorrect Options button which will display the AutoCorrect dialog box and then click the AutoCorrect tab. Now you have to make sure all the options are enabled, especially the Replace Text as you type option. It is also recommended to be careful when you turn off an option. Step 3 − Select from among the following options, depending on your preferences. S.No Option and Description 1 Show AutoCorrect Options Buttons This option will be used to display a small blue button or bar beneath text that was automatically corrected. Click this button to see a menu, where you can undo the correction or set AutoCorrect options. 2 Correct TWo INitial CApitals This option changes the second letter in a pair of capital letters to lowercase. 3 Capitalize first letter of sentences This option capitalizes the first letter following the end of a sentence. 4 Capitalize first letter of table cells This option will be used to capitalize the first letter of a word in a table cell. 5 Capitalize names of days This option will be used to capitalize the names of the days of the week. 6 Correct accidental usage of cAPS LOCK key This option will be used to correct capitalization errors that occur when you type with the CAPS LOCK key depressed and turns off this key. 7 Replace text as you type This option replaces typographical errors with the correct words as shown in the list beneath it. 8 Automatically use suggestions from the spelling checker This option tells Word to replace spelling errors with words from the dictionary as you type. Although Word comes preconfigured with hundreds of AutoCorrect entries, you can also manually add entries using the following dialog box and use the Replace and With text boxes to add more entries. I added an entry for Markiting which should be replaced with Marketing. You can use the Add button to add multiple entries. Step 4 − Click OK to close the AutoCorrect Options dialog box and again click OK to close the Word Options dialog box. Now try to type Markiting and as soon as you type this word, Microsoft Word autocorrects it with the correct word Marketing word. Print Page Previous Next Advertisements ”;

Auto Formatting in Word 2010 ”; Previous Next In this chapter, we will discuss auto formatting in Word 2010. The AutoFormat feature automatically formats a document as you type it by applying the associated styles to text. Let us learn how to use the auto format option available in Microsoft Word 2010 to format the typed content. For example, if you type three dashes — and press enter, Word will automatically create a line for you. Similarly, Word will automatically format two dashes – into an em dash (—). Setting AutoFormat The following steps will help you set the AutoFormat feature in your Microsoft Word. Step 1 − Click the File tab, click Options, and then click the Proofing option available in the left most column, it will display the Word Options dialog box. Step 2 − Click the AutoCrrect Options button; this will display the AutoCorrect dialog box and then click the AutoFormat As You Type tab to determine what items Word will automatically format for you as you type. Step 3 − Select from among the following options, depending on your preferences. S.No Option and Description 1 “Straight quotes” with “smart quotes” This option will be used to replace the plain quotation characters with curly quotation characters. 2 Fractions (1/2) with fraction character (½) This option will be used to replace the fractions typed with numbers and slashes with fraction characters. 3 *Bold* and _italic_ with real formatting This option will be used to format text enclosed within asterisks (*) as bold and text enclosed within underscores ( _ ) as italic. 4 Internet and network paths with hyperlinks This option will be used to format e-mail addresses and URLs as clickable hyperlink fields. 5 Ordinals (1st) with superscript This option will be used to format ordinal numbers with a superscript like 1st becomes 1st. 6 Hyphens (–) with dash (—) This option will be used to replace a single hyphen with an en dash (.) and two hyphens with an em dash (—). 7 Automatic bulleted lists This option will be used to apply bulleted list formatting to paragraphs beginning with *, o, or – followed by a space or tab character. 8 Automatic numbered lists This option will be used to apply numbered list formatting to paragraphs beginning with a number or letter followed by a space or a tab character. 9 Border lines This option will be used to apply paragraph border styles when you type three or more hyphens, underscores, or equal signs (=). 10 Tables This option will be used to create a table when you type a series of hyphens with plus signs to indicate the column edges. Try with +—–+——+ ) and then press Enter. 11 Built-in heading styles This option will be used to apply heading styles to heading text. 12 Format beginning of list item like the one before it This option will be used to replace plain quotation characters with curly quotation characters. 13 Set left- and first-indent with tabs and backspaces This option sets left indentation on the tab ruler based on the tabs and backspaces you type. 14 Define styles based on your formatting This option automatically creates or modifies styles based on manual formatting that you apply to your document. Step 4 − Finally click OK to close the AutoCorrect Options dialog box and again click OK to close the Word Options dialog box. Print Page Previous Next Advertisements ”;

Merging Cells in Word 2010 ”; Previous Next In this chapter, we will discuss how to merge table cells in Word 2010. Microsoft Word allows the merging of two or more cells to create one large cell. You will frequently need to merge columns of the top row to create the title of the table. You can merge cells either row-wise or column-wise, rather you cannot merge cells diagonally. This chapter will teach you how to merge multiple rows or columns. Merging Cells The following steps will help you merge table cells in a Word document. Step 1 − Bring your mouse pointer position inside the first cell that you want to merge. Now press the Shift key and click the cells around the cell which you want to merge into the first cell. This will highlight the cells which you click and they will be ready to be merged. Step 2 − Now click the Layout tab and then click the Merge Cells button which will merge all the selected cells. After merging the cells, all the content of the cells will be scrambled which you can fix later as you like. For example, you can convert the merged cells text into title or some other description. For example, let us have center-aligned and bigger font text as follows on top of the table. Print Page Previous Next Advertisements ”;

Word – Quick Guide ”; Previous Next Getting Started Word 2010 In this chapter, we will discuss how to get started with Word 2010. We will understand how to start a Word 2010 application in simple steps. Assuming you have Microsoft Office 2010 installed in your PC, to start the Word application, follow these steps − Step 1 − Click the Start button. Step 2 − Click the All Programs option from the menu. Step 3 − Search for Microsoft Office from the submenu and click it. Step 4 − Search for Microsoft Word 2010 from the submenu and click it. This will launch the Microsoft Word 2010 application and you will see the following window. Explore Window in Word 2010 In this chapter, we will understand how to explore Window in Word 2010. Following is the basic window which you get when you start the Word application. Let us understand the various important parts of this window.. File Tab The File tab replaces the Office button from Word 2007. You can click it to check the Backstage view. This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations. Quick Access Toolbar This you will find just above the File tab. This is a convenient resting place for the mostfrequently used commands in Word. You can customize this toolbar based on your comfort. Ribbon Ribbon contains commands organized in three components − Tabs − These appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon tabs. Groups − They organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc. Commands − Commands appear within each group as mentioned above. Title bar This lies in the middle and at the top of the window. Title bar shows the program and document titles. Rulers Word has two rulers – a horizontal ruler and a vertical ruler. The horizontal ruler appears just beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of the Word window and is used to gauge the vertical position of elements on the page. Help The Help Icon can be used to get word related help anytime you like. This provides nice tutorial on various subjects related to word. Zoom Control Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease the zoom factor. View Buttons The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch through the Word”s various document views. Print Layout view − This displays pages exactly as they will appear when printed. Full Screen Reading view − This gives a full screen view of the document. Web Layout view − This shows how a document appears when viewed by a Web browser, such as Internet Explorer. Outline view − This lets you work with outlines established using Word’s standard heading styles. Draft view − This formats text as it appears on the printed page with a few exceptions. For example, headers and footers aren”t shown. Most people prefer this mode. Document Area This is the area where you type. The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type. Status Bar This displays the document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language, etc. You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting options from the provided list. Dialog Box Launcher This appears as very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group. Backstage View in Word 2010 In this chapter, we will discuss the Backstage View in Word 2010. The Backstage view was introduced in Word 2010. This acts as the central place for managing your documents. The backstage view helps in creating new documents, saving and opening documents, printing and sharing documents, and so on. Getting to the Backstage View is easy: Just click the File tab, located in the upper-left corner of the Word Ribbon. If you already do not have any opened document, then you will see a window listing down all the recently opened documents as follows − If you already have an opened document, then it will display a window showing detail about the opened document as shown below. Backstage view shows three columns when you select most of the available options in the first column. The first column of the backstage view will have following options − S.No Option & Description 1 Save If an existing document is opened, it will be saved as is, otherwise it will display a dialogue box asking for the document name. 2 Save As A dialogue box will be displayed asking for document name and document type, by default it will save in word 2010 format with extension .docx. 3 Open This option is used to open an existing word document. 4 Close This option is used to close an open document. 5 Info This option displays information about the opened document. 6 Recent This option lists down all the recently opened documents 7 New This option is used to open a new document. 8 Print This option is used to print an open document. 9 Save & Send This option will save an open document and will display options to send

Setting Text Fonts in Word 2010 ”; Previous Next In this chapter, we will discuss how to set the text fonts and size in Word 2010. Microsoft word allows you to use different fonts with different size. You can change your document”s appearance by changing the fonts and their size. Usually you use different fonts for paragraphs and headings. It is important to learn how to use different fonts. This chapter will teach you how to change a font and its size in simple steps. Change the Font Type & Size We will understand in brief the font buttons that we will further use in this tutorial. Following is a screenshot to show you a few font related buttons. Step 1 − Select the portion of text the font of which needs to be changed and click the Home tab. Now click the Font Type button to list down all the fonts available as shown below. Step 2 − Try to move the mouse pointer over the listed fonts. You will see that the text font changes when you move the mouse pointer over different fonts. You can use the Font Scroll Bar to display more fonts available. Finally select a desired font by clicking over the font name in the list. We have selected MV Boli as the font for our sample text. Step 3 − Similar way, to change the font size, click over the Font Size button which will display a font size list. You will use the same procedure to select a desired font size that you have used while selecting a font type. Use Shrink and Grow Buttons You can use a quick way to reduce or enlarge the font size. As shown in the first screenshot, the Shrink Font button can be used to reduce the font size whereas the Grow Font button can be used to enlarge the font size. Try to click either of these two buttons and you will see the effect. You can click a single button multiple times to apply the effect. Each time you click either of the buttons, it will enlarge or reduce the font size by 1 point. Clear Formatting Options All of the setting can be reset to plain text, or the default formatting. To reset text to default settings − Step 1 − Select the portion of text that you want to reset. Step 2 − Click the Clear Formatting button in the Home tab Font group, or simply use Ctrl + SPACEBAR. Print Page Previous Next Advertisements ”;

Spell Check in Word 2010 ”; Previous Next In this chapter, we will discuss how to check spelling and grammar in Word 2010. Microsoft Word provides a decent Spelling and Grammar Checker which enables you to search for and correct all spelling and grammar mistakes in your document. Word is intelligent enough to identify misspelled or misused, as well as grammar errors and underlines them as follows. A red underline beneath spelling errors. A green underline beneath grammar errors. A blue line under correctly spelled but misused words. Check Spelling and Grammar using Review tab Here is the simple procedure to find out the spelling mistakes and fix them − Step 1 − Click the Review tab and then click the Spelling & Grammar button. Step 2 − A Spelling and Grammar dialog box will appear and will display the wrong spellings or errors in grammar. You will also get suggestions to correct as shown below − Now you have following options to fix the spelling mistakes − Ignore − If you are willing to ignore a word, then click this button and Word ignores the word throughout the document. Ignore All − Like Ignore, but this ignores all occurrences of the same misspelling, not just once but throughout the document. Add to Dictionary − Choose Add to Dictionary to add the word to the Word spelling dictionary. Change − This will change the wrong word using the suggested correct word. Change All − Like Change, but this changes all occurrences of the same misspelling, not just once but throughout the document. AutoCorrect − If you select a suggestion, Word creates an AutoCorrect entry that automatically corrects this spelling error from now on. Following are the different options in case you have grammatical mistake − Next Sentence − You can click Next Sentence to direct the grammar checker to skip ahead to the next sentence. Explain − The grammar checker displays a description of the rule that caused the sentence to be flagged as a possible error. Options − This will open the Word Options dialog box to allow you to change the behavior of the grammar checker or spelling options. Undo − This will undo the last grammar changed. Step 3 − Select one of the given suggestions you want to use and click the Change option to fix the spelling or grammar mistake and repeat the step to fix all the spelling or grammar mistake. Step 4 − Word displays a dialog box when it finishes checking for spelling and grammar mistakes, finally Click OK. Check Spelling and Grammar using Right Click If you will right-click the mouse button over a misspelled word, then it will show you the correct suggestions and the above mentioned options to fix the spelling or grammar mistake. Try it yourself. Print Page Previous Next Advertisements ”;

Undo Changes in Word 2010 ”; Previous Next In this chapter, we will discuss how to undo and redo changes in Word 2010. Microsoft word provides two important features called the Undo and the Repeat or Redo. The Undo feature is used to undo the previous action and the Repeat or Redo feature is used to repeat the previous action. For example, if you mistakenly delete text, you can use the Undo feature to recover it. In a similar way, if you delete a character and you want to delete more characters then you can use the Repeat operation. How to use Undo & Repeat operations You can access the Undo and Repeat buttons from the Quick Access toolbar. You should make a note that the Repeat button is also called Redo button and both the operations have the same meaning. Here is the simple procedure to apply undo or repeat (redo) operations − Step 1 − Let us type some text in a blank document. Now click the Repeat (Redo) button and you will see that Word will repeat the same operation for you. Step 2 − Now to examine the undo operation, let us delete the last word operation character by character so that you have the following text remaining in the line. Step 3 − Let us try to click the Undo button one by one. You will see that Word will recover all the deleted characters one by one after performing a few undo operations. Shortcuts to use Undo & Repeat operations Though you can access the Undo and Repeat commands from the Quick Access toolbar, but because these commands are the most frequently used commands, we recommend you memorize their keyboard shortcuts which are as follows − S.No Shortcuts & Operation 1 Ctrl + Z Undoes the previous action. 2 Ctrl + Y Repeats the previous action. Note that if the previous action was Undo, Ctrl+Y redoes the Undone action. Print Page Previous Next Advertisements ”;

Copy & Paste in Word 2010 ”; Previous Next In this chapter, we will discuss how to copy, cut and paste in Word 2010. In the previous chapter, we understood how we can select the desired text and move it to any other location in the same document or in any other document. This tutorial will teach you how to use copy, cut and paste techniques to duplicate a text leaving the original text intact or removing the original text completely. To use copy and paste or cut and paste operations, Word makes use of a temporary memory which is called the clipboard. When you copy or cut a text, it stay on the clipboard temporarily and in the second step you can paste this content at the desired location. Copy & Paste Operation The Copy operation will just copy the content from its original place and create a duplicate copy of the content at the desired location without deleting the text from it”s the original location. Following is the procedure to copy the content in word − Step 1 − Select a portion of the text using any of the text selection methods. Step 2 − You have various options available to copy the selected text in clipboard. You can make use of any one of the options − Using Right-Click − When you right-click on the selected text, it will display the copy option, click this option to copy the selected content in clipboard. Using Ribbon Copy Button − After selecting text, you can use the copy button available at the ribbon to copy the selected content in clipboard. Using Ctrl + c Keys − After selecting a text, just press Ctrl + c keys to copy the selected content in clipboard. Step 3 − Finally click at the place where you want to copy the selected text and use either of these two simple options − Using Ribbon Paste Button − Just click the Paste button available at the ribbon to paste the copied content at the desired location. Using Ctrl + v Keys − This is simplest way of pasting the content. Just press Ctrl + v keys to paste the content at the new location. Note − You can repeat the Paste operation as many times as you like to paste the same content. Cut & Paste Operation The Cut operation will cut the content from its original place and move the content from its original location to a new desired location. Following is the procedure to move the content in word − Step 1 − Select a portion of the text using any of the text selection methods. Step 2 − Now, you have various options available to cut the selected text and put it in the clipboard. You can make use of one of the options − Using Right-Click − If right-click on the selected portion of text, it will display cut option, just click this option to cut the selected content and keep it in clipboard. Using Ribbon Cut Button − After selecting a portion of text, you can use cut button available at the ribbon to cut the selected content and keep it in clipboard. Using Ctrl + x Keys − After selecting a portion of text, just press Ctrl + x keys to cut the selected content and keep it in clipboard. Step 3 − Finally, click at the place where you want to move the selected text and use either of these two simple options − Using Ribbon Paste Button − Just click the Paste button available at the ribbon to paste the content at the new location. Using Ctrl + v Keys − This is simplest way of pasting the content. Just press Ctrl + v keys to paste the content at the new location. Note − You can repeat the Paste operation as many times as you like to paste the same content. Copy, Cut & Paste in different documents You can use the same procedure that we discussed above to copy and paste or cut and paste content from one document to another document. This is very simple, just copy or cut the desired content from one document and go into another document where you want to paste the content and use mentioned step to paste the content. You can use the Alt + Tab keys to switch through the different documents and select the desired destination document. Print Page Previous Next Advertisements ”;

Compare Documents in Word 2010 ”; Previous Next In this chapter, we will discuss how to compare documents in Word 2010. Sometime you modify a Microsoft Word document without turning on the Track Changes mode; in such cases, tracking the changes becomes difficult and you will have to compare the original document with the modified document word by word. But you do not need to compare it manually, Microsoft Word provides an option to compare two documents very easily. Let us see how it can be done. Compare Two Documents Let us have the following two documents, (a) Original document (b) Modified version of the same document as follows Original Document Modified Document The following steps will help you compare the two documents. Step 1 − Click the Review tab and then click the Compare button. This will display the two options to be selected. Step 2 − Select the Compare option simply by clicking over it. This will display a Compare Documents dialog box asking for the two versions of the Word document that need to be compared with each other. Step 3 − Select the Original Document and the Revised Document and click the OK button to display the differences in two documents. Left column on the screen would show all the changes done over the course of changes and you will see original as well as modified version of the document on the same screen. You can walk through these changes using the Previous & Next button available under the Review tab. NOTE − While comparing two documents you can use the different settings available at the Compare Documents dialog box under the More button. Print Page Previous Next Advertisements ”;