Category: powerpoint

Adding Slide Notes Powerpoint 2010 ”; Previous Next Slide notes can be very useful tools for presentation. These notes are not displayed on the screen in the Slideshow mode, but the presenter can see them so they can prepare well to present the slides. Depending on your Print settings, you can also print the slide notes along with the slides. This chapter will show you how to add slide notes to an existing presentation. Step 1 − To locate the slide notes, set the view in Normal mode. Step 2 − The Slide Notes section is indicated by “Click to add notes“. Step 3 − You can click on the top border and drag the section to increase its size to make it easier to type. Step 4 − Type your text in this section as slide notes. You can only use bullets, numbering and alignment functions in the Slide Notes section. All other functions can be selected, but can be applied only to the selected slide, not the notes. Slide notes can be printed from the print menu under the Backstage view. From the Print Layout option, select Notes Pages or 3 Slides. Notes Pages will print a single slide with the slide notes below it. The 3 Slides will print all three slides with notes on the right side. Print Page Previous Next Advertisements ”;

Presentation Views in Powerpoint 2010 ”; Previous Next PowerPoint supports multiple views to allow users to gain the maximum from the features available in the program. Each view supports a different set of functions and is designed accordingly. PowerPoint views can be accessed from two locations. Views can be accessed quickly from the bottom bar just to the left of the zoom settings. Views can also be accessed from the Presentation Views section in the View ribbon Here is a short description of the various views and their features. Normal View This is the default view in PowerPoint and this is primarily used to create and edit slides. You can create/ delete/ edit/ rearrange slides, add/ remove/ modify content and manipulate sections from this view. Slide Sorter View This view is primarily used to sort slides and rearrange them. This view is also ideal to add or remove sections as it presents the slides in a more compact manner making it easier to rearrange them. Reading View This view is new to PowerPoint 2010 and it was created mainly to review the slideshow without losing access to rest of the Windows applications. Typically, when you run the slideshow, the presentation takes up the entire screen so other applications cannot be accessed from the taskbar. In the reading view the taskbar is still available while viewing the slideshow which is convenient. You cannot make any modifications when on this view. SlidesShow This is the traditional slideshow view available in all the earlier versions of PowerPoint. This view is used to run the slideshow during presentation. Print Page Previous Next Advertisements ”;

Slide Orientations in Powerpoint 2010 ”; Previous Next In the recent years, presentations are being used for more than just as a high end replacement for transparencies and projectors. With its unique features, PowerPoint is becoming quite versatile in the kind of information it can depict and very flexible in its usage. The slide orientations are invaluable part of this improved list of PowerPoint features. Like most other applications PowerPoint supports two orientations: landscape and portrait. The Landscape layout is the default PowerPoint layout and it is probably the more commonly used one. In the landscape layout, the longer edge is horizontal so the slides align better with the screens and projectors. The Portrait layout is where the shorter edge is horizontal. This is sometimes better for print depending on the kind of content you want to present. Slide orientations in PowerPoint can be changed from the Design ribbon using the Slide Orientation command. Print Page Previous Next Advertisements ”;

Setting Backgrounds in Powerpoint 2010 ”; Previous Next As PowerPoint is a design-based program, backgrounds are effective ways of improving the aesthetics and readability of the slides. The Themes in PowerPoint help select the backgrounds by default, so every time you change the theme, the default background is set automatically. Theme includes more than just backgrounds, so you can retain other aspects of the theme while changing the default background. Given below are the steps to apply backgrounds in PowerPoint. Step 1 − In the Design ribbon, under the Background group, click the Background Styles command. Step 2 − Select one of the background styles that suits your requirements. Step 3 − To edit the background for a specific slide, right-click on the desired background slide and select “Apply to Selected Slides“. Step 4 − Selected slide(s) now have the new background. The graphics in the slide background can distract you from the actual content, in such cases you can hide the graphics and retain a plain background till you finish working on the content. To do this, select the slide and check the “Hide Background Graphics” checkbox. Print Page Previous Next Advertisements ”;

Saving Presentation in Powerpoint 2010 ”; Previous Next One of the most basic tasks in PowerPoint is being able to save your work; this is probably the most important task as well. There are many users who have burnt their fingers for not saving their work in time and losing hours of hard work. The following are the basic steps to save a presentation. Step 1 − Click on the File tab to launch the Backstage view and select Save. Step 2 − In the Save As dialog, type in the file name and click “Save”. Step 3 − The default file format is .pptx. If you want to save the file with a different name, choose one of the file types from the “Save as type” dropdown list. If you are working on an already saved file, the “Save” option in the Backstage view will directly save the file in the existing format with the existing name. If you want to change the format or filename of an existing file, use the Save As option instead. Print Page Previous Next Advertisements ”;

Powerpoint 2010 Tutorial PDF Version Quick Guide Resources Job Search Discussion Microsoft PowerPoint is a commercial presentation application written and distributed by Microsoft for Microsoft Windows and Mac OS X. The current versions at the time of writing this tutorial are 2010 for Microsoft Windows and 2011 for Mac OS X. Microsoft PowerPoint is a presentation tool that supports text, shapes, graphics, pictures and multimedia along with integration with other Microsoft Office products like Excel. By default, documents saved in PowerPoint 2010 are saved with the .pptx extension whereas, the file extension of the prior PowerPoint versions is .ppt. Audience This tutorial has been designed for computer users who are willing to learn Microsoft PowerPoint in simple steps and they do not have much knowledge about computer usage and Microsoft applications. This tutorial will give you enough understanding on MS PowerPoint from where you can take yourself at higher level of expertise. Prerequisites Before proceeding with this tutorial you should have a basic understanding of Computer peripherals like mouse, keyboard, monitor, screen, etc. and their basic operations. Print Page Previous Next Advertisements ”;

Backstage View in Powerpoint 2010 ”; Previous Next In Office 2010, Microsoft replaced the traditional file menu with the new Backstage view. This view not only offers all the menu items under the file menu, but additional details which makes management of your files a lot easier. Accessing Backstage View You can access the Backstage view simply by clicking on the File tab. You can exit this view by clicking on any tab (including the File tab again). You can also press the ”Esc” button on the keyboard. Organization of Backstage View The backstage view has three sections or panes. First Pane − This is the commands pane which consists of all the commands you would typically find in the file menu of older versions. You also have the Options menu which lets you edit the options on the program like customizing the ribbon. Various commands under the first pane are described in the table below − S.No Command & Description 1 Save This allows you to save a new file or an existing file in standard format. If you are working on a previously saved file this will save the new changes in the same file format. If you are working on a new file, this command would be similar to the Save As command. 2 Save As Allows you to specify the file name and the file type before saving the file. 3 Open Allows you to open new PowerPoint files. 4 Close Allows you to close an existing file. 5 Info Displays the information about the current file. 6 Recent Lists series of recently viewed or edited PowerPoint files. 7 New Allows you to create a new file using blank or pre-defined templates. 8 Print Allows you to select the printer settings and print the presentation. 9 Save & Send Allows you to share your presentation with larger audience via emails, web, cloud services, etc. 10 Help Provides access to PowerPoint Help. 11 Options Allows you to set various options related to PowerPoint program. 12 Exit Closes the presentation and exits the program. Second Pane − This is the subcommands pane. This will list all the commands related to the main command you choose in the first pane. For example, if you select Print in the first pane, you get to choose the printer and adjust the print settings in the second pane. Third Pane − This is the preview or file information page. Depending on the command and the subcommand you select, this pane will either display the properties of the file or give you a preview of the file. Print Page Previous Next Advertisements ”;

Create Presentation using Powerpoint 2010 ”; Previous Next PowerPoint offers a host of tools that will aid you in creating a presentation. These tools are organized logically into various ribbons in PowerPoint. The table below describes the various commands you can access from the different menus. Menu Category Ribbon Commands Home Clipboard functions, manipulating slides, fonts, paragraph settings, drawing objects and editing functions. Insert Insert tables, pictures, images, shapes, charts, special texts, multimedia and symbols. Design Slide setup, slide orientation, presentation themes and background. Transitions Commands related to slide transitions. Animations Commands related to animation within the individual slides. Slide Show Commands related to slideshow set up and previews. Review Proofing content, language selection, comments and comparing presentations. View Commands related to presentation views, Master slides, color settings and window arrangements. Besides these depending on the objects selected in the slide, there are other menu tabs that get enabled. Print Page Previous Next Advertisements ”;

Explore Windows in Powerpoint 2010 ”; Previous Next The following screenshot shows the various areas in a standard PowerPoint file. It is important to familiarize yourself with these areas as it makes learning and using PowerPoint easier. File Tab This tab opens the Backstage view which basically allows you to manage the file and settings in PowerPoint. You can save presentations, open existing ones and create new presentations based on blank or predefined templates. The other file related operations can also be executed from this view. Ribbon The ribbon contains three components − Tabs − They appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon tabs. Groups − They organize related commands; each group name appears below the group on the Ribbon. For example, a group of commands related to fonts or a group of commands related to alignment, etc. Commands − Commands appear within each group as mentioned above. Title Bar This is the top section of the window. It shows the name of the file followed by the name of the program which in this case is Microsoft PowerPoint. Slide Area This is the area where the actual slide is created and edited. You can add, edit and delete text, images, shapes and multimedia in this section. Help The Help Icon can be used to get PowerPoint related help anytime you need. Clicking on the “?” opens the PowerPoint Help window where you have a list of common topics to browse from. You can also search for specific topics from the search bar at the top. Zoom Options The zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out, you can click on the – and + buttons to increase or decrease the zoom factor. The maximum zoom supported by PowerPoint is 400% and the 100% is indicated by the mark in the middle. Slide Views The group of four buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch between PowerPoint views. Normal Layout view − This displays page in normal view with the slide on the right and a list of thumbnails to the left. This view allows you to edit individual slides and also rearrange them. Slide Sorter view − This displays all the slides as a matrix. This view only allows you to rearrange the slides but not edit the contents of each slide. Reading View − This view is like a slideshow with access to the Windows task bar in case you need to switch windows. However, like the slideshow you cannot edit anything in this view. Notes Section This sections allows you to add notes for the presentation. These notes will not be displayed on the screen during the presentation; these are just quick reference for the presenter. Quick Access Toolbar The Quick Access Toolbar is located just under the ribbon. This toolbar offers a convenient place to group the most commonly used commands in PowerPoint. You can customize this toolbar to suit your needs. Slide Tab This section is available only in the Normal view. It displays all the slides in sequence. You can add, delete and reorder slides from this section. Print Page Previous Next Advertisements ”;