Category: powerpoint

Editing Added Shapes in Powerpoint 2010 ”; Previous Next Just like images and pictures, PowerPoint also supports editing of shapes inserted in the presentation. The shape editing features in PowerPoint can be accessed from the Format ribbon once the shape is selected. The editing features are grouped under the Insert Shapes and the Shape Styles section in the Format ribbon. Insert Shape Features The table below describes various insert shape features available in PowerPoint. S.No Feature & Description 1 Shape List Adds another shape to the slide. 2 Edit Shape Replaces the shape completely, or use the edit points to change the existing shape. 3 Text Box Inserts a text box anywhere in the slide. Shape Styles Features The table below describes various shape style features available in PowerPoint. S.No Feature & Description 1 Shape Fill Selects the shape fill color and style. You can add a single solid color from the palette, or a picture, gradient or texture. 2 Shape Outline Selects the shape border color, thickness and style. 3 Shape Effects Adds special effects to the shape like reflection, 3D rotation, bevel, shadow, etc. 4 Predefined Styles These are a combination of the style features that can be applied to the shape with a single click. Print Page Previous Next Advertisements ”;

Find & Replace Content in Powerpoint 2010 ”; Previous Next PowerPoint offers its users the ability to search for specific text and if required replace it automatically. This is a very useful tool when you need to review a very large presentation or correct the same error in multiple places in the slide. Given below are the steps to find and replace text in PowerPoint. Although, you can only use this function for text, the text itself can be present in a text box, in another shape, as a WordArt, in SmartArt or tables. Finding Content The following steps will show you how to find content in PowerPoint. Step 1 − In the Home tab, under the Editing section click on Find. Step 2 − Type the text you want to search in the “Find what:” field. Step 3 − You can narrow your search by selecting “Match Case” – to find exact case match – and “Find whole words only” – to find whole words and not words where typed word is just a part of the word. Step 4 − Press on “Find Next” to find the next occurrence of the search word. Step 5 − The Find dialog does not disappear after finding the first instance, so you can keep pressing “Find Next” multiple times till you reach the end of the search. At this point, you will receive a message from PowerPoint indicating the end of the search. Replacing Content Here are the steps to replace content in PowerPoint. Step 1 − In the Home tab, under the Editing section click on the Replace button. Step 2 − Type the text you want to replace in the “Find what:” field and the replaced text in “Replace with:” field Step 3 − You can narrow your search by selecting “Match Case” – to find the exact case match – and “Find whole words only” – to find the whole words and not words where typed word is just a part of the word. Step 4 − Press on “Find Next” to find the next occurrence of the search word. PowerPoint will show you the next occurrence and you can then click on “Replace” to replace the word. If you want to skip the occurrence, you can press “Find Next” again without pressing “Replace” Step 5 − The Replace dialog does not disappear after finding the first instance, so you can keep pressing “Find Next” multiple times till you reach the end of the search. At this point, you will receive a message from PowerPoint indicating the end of the search. Print Page Previous Next Advertisements ”;

Duplicating Content in Powerpoint 2010 ”; Previous Next PowerPoint is a multi-content program that supports many non-text content types like shapes, charts, pictures, clip arts, SmartArt and multimedia files. While working with the content, it may sometimes be required to duplicate the content as part of the presentation development. PowerPoint offers options to duplicate the non-text content using the cutcopy-paste features. Cut-Paste Procedure In this procedure, the original content is moved to a different location. When you use the Cut option, you can also create multiple copies, it is just that the content in the original location is lost. The following steps will make you understand how to work with the cutpaste procedure. Step 1 − Select the content you want to move. Right-click on it to access the Cut option. Step 2 − Now move the cursor to the location where you want the content to be moved and right-click to access the Paste options. Step 3 − Select one of the paste options to paste the content. Copy-Paste Procedure This is exactly similar to the cut-paste procedure except that the original content is retained in the original location. Step 1 − Select the content you want to move. Right-click on it to access the Copy option. Step 2 − Now move the cursor to the location where you want the content to be moved and right-click to access the Paste options. Step 3 − Select one of the paste options to paste the content. The Use Destination Theme option retains the content as the original content, but uses the destination location theme settings. The Picture option just pastes the content as an image with original settings. Once pasted as a picture you cannot change the parameters of the original content; for example, if you pasted a chart as an image, you cannot edit the data on the chart image. Print Page Previous Next Advertisements ”;

Special Characters in Powerpoint 2010 ”; Previous Next PowerPoint supports the insertion of special characters. This allows the users to adjust the font characteristics of these characters just like any other text giving them greater flexibility in terms of the presentation design. The following steps will help you insert special characters. Step 1 − In the Insert Tab, under the Symbols group, click on the Symbol command. Step 2 − In the Symbol dialog, select one of the special characters you want to insert in the presentation. Step 3 − If you cannot find the character you are looking for, you can change the font subset from the dropdown and look at a new set of characters. Step 4 − If you know the character code of the symbol, you can enter it in the Character Code field and search for it. Step 5 − To insert a character, you can either double-click on it in the Symbol dialog or, select it and press the Insert button. Step 6 − The Symbol dialog does not disappear after you insert a character, which means you can add as many characters as you want from this dialog. Step 7 − Once you are done, you can click Close to close the dialog. Print Page Previous Next Advertisements ”;

Spelling Check in Powerpoint 2010 ”; Previous Next One of the best proofing tools available in PowerPoint is the spelling check. This is an automated proofing feature which will review the entire presentation for errors. To use this feature, you need to first set the Proofing language from the Language section under the Review ribbon. In the Language dialog, you can select the language you want to use for your presentation. If you have some content selected, you can click OK and select it for just that section. If you want to use the selected language for the entire presentation you should click default. Once the proofing language is set you can see it at the bottom of the PowerPoint window. If there are proofing errors in the presentation, you will also see an icon of a book with a red cross on top of it. You can review the errors in the presentation by clicking on the red cross at the bottom of the window or by clicking on “Spelling” under the Proofing section in the Review ribbon. From the Spelling dialog, you can take the necessary actions to ignore, correct or edit the errors in the presentation. The table below describes the various options you have in the Spelling dialog. S.No Spelling Dialog Option & Description 1 Ignore Ignores the error for the current instance. 2 Ignore All Ignores the error for all the instances in the presentation. 3 Change Accepts the suggested change for the current instance. 4 Change All Accepts the suggested change for all the instances in the presentation. 5 Add Uses the first suggested word each time you click Add. 6 Suggest Includes this word in the PowerPoint dictionary. 7 AutoCorrect Automatically corrects similar errors going forward. 8 Close Closes the Spelling dialog. 9 Options Sets up how PowerPoint should proof the presentation. Print Page Previous Next Advertisements ”;

Font Management in Powerpoint 2010 ”; Previous Next One of the key elements of any good presentation is the text, hence managing the fonts in PowerPoint is vital to designing an impressive slideshow. PowerPoint offers extensive font management features to cover various aspects of fonts. The font management can be accessed from the Home ribbon in the Font group. You can also access font management features by selecting a text box, right-clicking and selecting Font. This opens up the Font dialog which contains all the font management features available under the font section in the Home ribbon. The table below describes various font management features available in PowerPoint. S.No Features & Description 1 Font Type Defines the font type like Arial, Verdana, etc. 2 Font Size Defines the font size. Besides, there are icons to increase and decrease the font size in steps in the Font group. 3 Font Style Defines font styles like Regular, Bold, Italics or Underlined. 4 Font Color Specifies the font color. 5 Font Effects Defines effects like shadow, strikethrough, subscript, superscript, etc. 6 Character Spacing Specifies character spacing like loose, tight, normal, etc. Print Page Previous Next Advertisements ”;

MS Powerpoint – Setting Language Type ”; Previous Next PowerPoint is a multi-lingual tool; it is evident that there will be an option to set the default language to be used in the slides. The following steps will help you set the language type in PowerPoint. Step 1 − Under the Review ribbon, in the Language group, click on Language Step 2 − If you have not selected any content, you will be able to just set the Language Preferences Step 3 − If you have selected a portion of content with text in it, you can also set the proofing language. Step 4 − When you select the “Set Proofing Language“, you get the language dialog. Wherein, you can select one of the many languages available in PowerPoint. If you are selecting a language just for the selected text, click OK. If you are selecting a language for the entire presentation click Default. You can also check the “Do not check spelling” checkbox, if you do not want PowerPoint to automatically check for spelling errors based on dictionaries available. Step 5 − When you select “Language Preferences“, you get the PowerPoint Options dialog where you can change the language settings like loading dictionaries for various languages, prioritizing the display and help languages, and the Screen tip language setting. Print Page Previous Next Advertisements ”;

Slides Zoom In-Out in Powerpoint 2010 ”; Previous Next PowerPoint allows users to zoom in and zoom out of the slides to help focus on specific sections or look at the entire slide as a whole. The minimum zoom supported by PowerPoint is 10% and the maximum is 400%. The zoom bar is located in the bottom right corner of the PowerPoint window. To change the zoom settings from the zoom bar, you can click on the marker and drag it. Dragging to the left will zoom out and to the right will zoom in. Alternately, you can click on the zoom percent to open the zoom dialog. Here you have the option to auto-fit the slide in the screen, or choose from six pre-defined zoom settings, or define your own zoom setting. Print Page Previous Next Advertisements ”;

Review Presentation in Powerpoint 2010 ”; Previous Next Reviewing the presentation can be a very powerful way of eliminating the errors and perfecting the slides. PowerPoint offers a wide range of reviewing options for you to use. Some of them are automatic or system driven, while others aid other users to collaborate and review the slides. All the reviewing tools are grouped under the Review ribbon. Review Section Functions Proofing Spellchecking − Identify spelling and grammar based on selected language preference Research − Reference language related research tools based on specific reference books and research sites Thesaurus − Provide synonyms for selected text Language Translate − Provides translation services for selected words for multilingual support Language − Sets the default language for the presentation – this will be used as default language for proofing Comments Show Marking − Show/hide the user comments in the slide New Comment − Add new comment against the selected content Edit Comment − Edit an existing comment Delete Comment − Delete a selected comment, all comments in the selected slide or all the comments in the presentation Previous / Next Comment − Move to previous / next comments Compare Compare − Compare the current presentation with another presentation and identify the differences Accept/ Reject − Accept or reject the differences to be incorporated into the current presentation Previous/ Next − Move to the previous or the next difference in the comparison. End Review − End the review and discard any unapplied changes Print Page Previous Next Advertisements ”;

Keyboard Shortcuts in Powerpoint 2010 ”; Previous Next Like the other windows based programs, PowerPoint 2010 also offers a wide range of keyboard shortcuts. For the current PowerPoint users, there is a major change in the way these shortcuts are being mapped in the 2010 release compared to some of the older ones. With a whole new range of features being added to PowerPoint, it is evident why there are so many changes to the keyboard shortcuts. We will understand how to read and figure out the shortcuts with ease. Step 1 − The first step to access the keyboard shortcuts is to press the Alt key on your keyboard. This will display the first level of shortcuts indicated by alphabets or numbers as shown. For example, the shortcut to access the Home ribbon is ”H” and for saving the presentation, the shortcut is ”1”. Step 2 − Once you select the first level of shortcut, the second level of shortcuts for respective commands are shown. Notice that some of these shortcuts are disabled or displayed in a lighter shade than others. This is because the disabled shortcuts cannot be used in the current state. For example, all the font related commands are disabled as no text has been selected. If you execute the same steps after selecting a portion of text, these shortcuts will be enabled too. In some cases, there are two alphabets associated with a single shortcut; in such cases, you need to key in both of them immediately after another to get the desired effect. Print Page Previous Next Advertisements ”;