Category: powerpoint

Adding New Text Boxes in Powerpoint 2010 ”; Previous Next This chapter will teach you how to add new text boxes in a slide. Most of the standard layouts come with the text box option. As mentioned in the previous chapter, text boxes will have “Click to add text” as the default text. Here are the steps to add new text boxes in slide. Step 1 − Click on the Text Box icon in the Home ribbon under the Drawing section. Step 2 − You will get the insert text box cursor that looks like an inverted cross. Step 3 − Click to insert a text box. You can now start typing directly into the text box. Step 4 − Alternately, you can click and drag the cursor without releasing the click to create a text box. The size of the text box can be adjusted by selecting one of the edges marked by squares or corners marked by circles. Print Page Previous Next Advertisements ”;

Spelling Check in Powerpoint 2010 ”; Previous Next One of the best proofing tools available in PowerPoint is the spelling check. This is an automated proofing feature which will review the entire presentation for errors. To use this feature, you need to first set the Proofing language from the Language section under the Review ribbon. In the Language dialog, you can select the language you want to use for your presentation. If you have some content selected, you can click OK and select it for just that section. If you want to use the selected language for the entire presentation you should click default. Once the proofing language is set you can see it at the bottom of the PowerPoint window. If there are proofing errors in the presentation, you will also see an icon of a book with a red cross on top of it. You can review the errors in the presentation by clicking on the red cross at the bottom of the window or by clicking on “Spelling” under the Proofing section in the Review ribbon. From the Spelling dialog, you can take the necessary actions to ignore, correct or edit the errors in the presentation. The table below describes the various options you have in the Spelling dialog. S.No Spelling Dialog Option & Description 1 Ignore Ignores the error for the current instance. 2 Ignore All Ignores the error for all the instances in the presentation. 3 Change Accepts the suggested change for the current instance. 4 Change All Accepts the suggested change for all the instances in the presentation. 5 Add Uses the first suggested word each time you click Add. 6 Suggest Includes this word in the PowerPoint dictionary. 7 AutoCorrect Automatically corrects similar errors going forward. 8 Close Closes the Spelling dialog. 9 Options Sets up how PowerPoint should proof the presentation. Print Page Previous Next Advertisements ”;

Font Management in Powerpoint 2010 ”; Previous Next One of the key elements of any good presentation is the text, hence managing the fonts in PowerPoint is vital to designing an impressive slideshow. PowerPoint offers extensive font management features to cover various aspects of fonts. The font management can be accessed from the Home ribbon in the Font group. You can also access font management features by selecting a text box, right-clicking and selecting Font. This opens up the Font dialog which contains all the font management features available under the font section in the Home ribbon. The table below describes various font management features available in PowerPoint. S.No Features & Description 1 Font Type Defines the font type like Arial, Verdana, etc. 2 Font Size Defines the font size. Besides, there are icons to increase and decrease the font size in steps in the Font group. 3 Font Style Defines font styles like Regular, Bold, Italics or Underlined. 4 Font Color Specifies the font color. 5 Font Effects Defines effects like shadow, strikethrough, subscript, superscript, etc. 6 Character Spacing Specifies character spacing like loose, tight, normal, etc. Print Page Previous Next Advertisements ”;

MS Powerpoint – Setting Language Type ”; Previous Next PowerPoint is a multi-lingual tool; it is evident that there will be an option to set the default language to be used in the slides. The following steps will help you set the language type in PowerPoint. Step 1 − Under the Review ribbon, in the Language group, click on Language Step 2 − If you have not selected any content, you will be able to just set the Language Preferences Step 3 − If you have selected a portion of content with text in it, you can also set the proofing language. Step 4 − When you select the “Set Proofing Language“, you get the language dialog. Wherein, you can select one of the many languages available in PowerPoint. If you are selecting a language just for the selected text, click OK. If you are selecting a language for the entire presentation click Default. You can also check the “Do not check spelling” checkbox, if you do not want PowerPoint to automatically check for spelling errors based on dictionaries available. Step 5 − When you select “Language Preferences“, you get the PowerPoint Options dialog where you can change the language settings like loading dictionaries for various languages, prioritizing the display and help languages, and the Screen tip language setting. Print Page Previous Next Advertisements ”;

Slides Zoom In-Out in Powerpoint 2010 ”; Previous Next PowerPoint allows users to zoom in and zoom out of the slides to help focus on specific sections or look at the entire slide as a whole. The minimum zoom supported by PowerPoint is 10% and the maximum is 400%. The zoom bar is located in the bottom right corner of the PowerPoint window. To change the zoom settings from the zoom bar, you can click on the marker and drag it. Dragging to the left will zoom out and to the right will zoom in. Alternately, you can click on the zoom percent to open the zoom dialog. Here you have the option to auto-fit the slide in the screen, or choose from six pre-defined zoom settings, or define your own zoom setting. Print Page Previous Next Advertisements ”;

Find & Replace Content in Powerpoint 2010 ”; Previous Next PowerPoint offers its users the ability to search for specific text and if required replace it automatically. This is a very useful tool when you need to review a very large presentation or correct the same error in multiple places in the slide. Given below are the steps to find and replace text in PowerPoint. Although, you can only use this function for text, the text itself can be present in a text box, in another shape, as a WordArt, in SmartArt or tables. Finding Content The following steps will show you how to find content in PowerPoint. Step 1 − In the Home tab, under the Editing section click on Find. Step 2 − Type the text you want to search in the “Find what:” field. Step 3 − You can narrow your search by selecting “Match Case” – to find exact case match – and “Find whole words only” – to find whole words and not words where typed word is just a part of the word. Step 4 − Press on “Find Next” to find the next occurrence of the search word. Step 5 − The Find dialog does not disappear after finding the first instance, so you can keep pressing “Find Next” multiple times till you reach the end of the search. At this point, you will receive a message from PowerPoint indicating the end of the search. Replacing Content Here are the steps to replace content in PowerPoint. Step 1 − In the Home tab, under the Editing section click on the Replace button. Step 2 − Type the text you want to replace in the “Find what:” field and the replaced text in “Replace with:” field Step 3 − You can narrow your search by selecting “Match Case” – to find the exact case match – and “Find whole words only” – to find the whole words and not words where typed word is just a part of the word. Step 4 − Press on “Find Next” to find the next occurrence of the search word. PowerPoint will show you the next occurrence and you can then click on “Replace” to replace the word. If you want to skip the occurrence, you can press “Find Next” again without pressing “Replace” Step 5 − The Replace dialog does not disappear after finding the first instance, so you can keep pressing “Find Next” multiple times till you reach the end of the search. At this point, you will receive a message from PowerPoint indicating the end of the search. Print Page Previous Next Advertisements ”;

Duplicating Content in Powerpoint 2010 ”; Previous Next PowerPoint is a multi-content program that supports many non-text content types like shapes, charts, pictures, clip arts, SmartArt and multimedia files. While working with the content, it may sometimes be required to duplicate the content as part of the presentation development. PowerPoint offers options to duplicate the non-text content using the cutcopy-paste features. Cut-Paste Procedure In this procedure, the original content is moved to a different location. When you use the Cut option, you can also create multiple copies, it is just that the content in the original location is lost. The following steps will make you understand how to work with the cutpaste procedure. Step 1 − Select the content you want to move. Right-click on it to access the Cut option. Step 2 − Now move the cursor to the location where you want the content to be moved and right-click to access the Paste options. Step 3 − Select one of the paste options to paste the content. Copy-Paste Procedure This is exactly similar to the cut-paste procedure except that the original content is retained in the original location. Step 1 − Select the content you want to move. Right-click on it to access the Copy option. Step 2 − Now move the cursor to the location where you want the content to be moved and right-click to access the Paste options. Step 3 − Select one of the paste options to paste the content. The Use Destination Theme option retains the content as the original content, but uses the destination location theme settings. The Picture option just pastes the content as an image with original settings. Once pasted as a picture you cannot change the parameters of the original content; for example, if you pasted a chart as an image, you cannot edit the data on the chart image. Print Page Previous Next Advertisements ”;

Special Characters in Powerpoint 2010 ”; Previous Next PowerPoint supports the insertion of special characters. This allows the users to adjust the font characteristics of these characters just like any other text giving them greater flexibility in terms of the presentation design. The following steps will help you insert special characters. Step 1 − In the Insert Tab, under the Symbols group, click on the Symbol command. Step 2 − In the Symbol dialog, select one of the special characters you want to insert in the presentation. Step 3 − If you cannot find the character you are looking for, you can change the font subset from the dropdown and look at a new set of characters. Step 4 − If you know the character code of the symbol, you can enter it in the Character Code field and search for it. Step 5 − To insert a character, you can either double-click on it in the Symbol dialog or, select it and press the Insert button. Step 6 − The Symbol dialog does not disappear after you insert a character, which means you can add as many characters as you want from this dialog. Step 7 − Once you are done, you can click Close to close the dialog. Print Page Previous Next Advertisements ”;

Presentation Views in Powerpoint 2010 ”; Previous Next PowerPoint supports multiple views to allow users to gain the maximum from the features available in the program. Each view supports a different set of functions and is designed accordingly. PowerPoint views can be accessed from two locations. Views can be accessed quickly from the bottom bar just to the left of the zoom settings. Views can also be accessed from the Presentation Views section in the View ribbon Here is a short description of the various views and their features. Normal View This is the default view in PowerPoint and this is primarily used to create and edit slides. You can create/ delete/ edit/ rearrange slides, add/ remove/ modify content and manipulate sections from this view. Slide Sorter View This view is primarily used to sort slides and rearrange them. This view is also ideal to add or remove sections as it presents the slides in a more compact manner making it easier to rearrange them. Reading View This view is new to PowerPoint 2010 and it was created mainly to review the slideshow without losing access to rest of the Windows applications. Typically, when you run the slideshow, the presentation takes up the entire screen so other applications cannot be accessed from the taskbar. In the reading view the taskbar is still available while viewing the slideshow which is convenient. You cannot make any modifications when on this view. SlidesShow This is the traditional slideshow view available in all the earlier versions of PowerPoint. This view is used to run the slideshow during presentation. Print Page Previous Next Advertisements ”;

Slide Orientations in Powerpoint 2010 ”; Previous Next In the recent years, presentations are being used for more than just as a high end replacement for transparencies and projectors. With its unique features, PowerPoint is becoming quite versatile in the kind of information it can depict and very flexible in its usage. The slide orientations are invaluable part of this improved list of PowerPoint features. Like most other applications PowerPoint supports two orientations: landscape and portrait. The Landscape layout is the default PowerPoint layout and it is probably the more commonly used one. In the landscape layout, the longer edge is horizontal so the slides align better with the screens and projectors. The Portrait layout is where the shorter edge is horizontal. This is sometimes better for print depending on the kind of content you want to present. Slide orientations in PowerPoint can be changed from the Design ribbon using the Slide Orientation command. Print Page Previous Next Advertisements ”;