Category: powerpoint

Inserting a Screenshot in Powerpoint 2010 ”; Previous Next One of the interesting features about PowerPoint is that you can insert a screenshot of one of your applications into your presentation without having to use any other program. Given below are the steps to insert a screenshot. Step 1 − Go to the Images group in the Insert Ribbon. Step 2 − Click on the Screenshot dropdown to look at full screen snaps of all the applications running on your computer’s desktop. Step 3 − Select one of the screenshots to add it directly on to your presentation. Step 4 − If you do not want the entire screen and just a portion of it, you can use the Screen Clipping option. The Screen Clipping option will automatically move the focus to the program immediately below PowerPoint. So while using this option, ensure that you have the right screen behind the PowerPoint program. Print Page Previous Next Advertisements ”;

Working With Outlines in Powerpoint 2010 ”; Previous Next PowerPoint is a great program that allows you to bring together text, images, shapes and multimedia. However, sometimes you may just want to review the text without focusing on the non-text aspects of the slide deck. This is where the Outline view in PowerPoint is quite useful. The Outline view can be accessed from the tab adjacent to the Slide tab in the Normal view. The outline view shows just the text content from various slides. This view does not show the text entered in the non-text box like SmartArt, WordArt or any other shapes. By default, the outline pane size is the same as the slide tab pane; hence it is small. However, you can drag the pane out to increase the size to improve readability. Print Page Previous Next Advertisements ”;

Format Added Pictures in Powerpoint 2010 ”; Previous Next PowerPoint offers many image formatting features that can help shape the image to suit your needs. The picture formatting features in PowerPoint can be accessed from the Format ribbon once the picture is selected. The formatting features are grouped under the Arrange and Size section in the Format ribbon. Picture Arrangement Features The following table describes various picture arrangement features available in PowerPoint. S.No Feature & Description 1 Bring Forward Moves the picture layer up. Bring Forward moves the picture up by one layer, Bring to Front makes the picture layer the topmost 2 Send Backward Moves the picture layer down. Send Backward moves the picture down by one layer, Send to Back makes the picture layer the bottommost 3 Selection Pane This opens up the Selection Pane sidebar where you get a better idea of the layers and can work with arrangements better. 4 Align Aligns the picture with various references in the slide. 5 Group Allows multiple images to be grouped together to create on single object or ungroup them to split them into individual pictures. 6 Rotate Rotate picture by a specific angle. Picture Sizing Features The following table describes various picture sizing features available in PowerPoint. S.No Feature & Description 1 Crop Allows you to crop the image. The cropping can be freehand, based on aspect ratio or any of the predefined shapes. 2 Shape Height/ Width Used to change the height and width of the image. When you edit these parameters from the ribbon, the aspect ratio is always maintained. Print Page Previous Next Advertisements ”;

Editing Added Shapes in Powerpoint 2010 ”; Previous Next Just like images and pictures, PowerPoint also supports editing of shapes inserted in the presentation. The shape editing features in PowerPoint can be accessed from the Format ribbon once the shape is selected. The editing features are grouped under the Insert Shapes and the Shape Styles section in the Format ribbon. Insert Shape Features The table below describes various insert shape features available in PowerPoint. S.No Feature & Description 1 Shape List Adds another shape to the slide. 2 Edit Shape Replaces the shape completely, or use the edit points to change the existing shape. 3 Text Box Inserts a text box anywhere in the slide. Shape Styles Features The table below describes various shape style features available in PowerPoint. S.No Feature & Description 1 Shape Fill Selects the shape fill color and style. You can add a single solid color from the palette, or a picture, gradient or texture. 2 Shape Outline Selects the shape border color, thickness and style. 3 Shape Effects Adds special effects to the shape like reflection, 3D rotation, bevel, shadow, etc. 4 Predefined Styles These are a combination of the style features that can be applied to the shape with a single click. Print Page Previous Next Advertisements ”;

Deleting Existing Slide in Powerpoint 2010 ”; Previous Next There are times while building a slide deck, you may need to delete some slides. This can be done easily from PowerPoint. You can delete the slides from the Normal view as well as the Slide Sorter view. In each view, you can delete the slides in two ways. Deleting from Normal View Step 1 − Go to the Normal view. Step 2 − Right-click on the slide to be deleted and select the Delete Slide option. Alternately, you can select the slide and press the Delete button on your key board. Deleting from Slide Sorter View Let us now understand how to deleted slides from the Slide Sorter View. Step 1 − Go to the Slide Sorter view. Step 2 − Right-click on the slide to be deleted and select the Delete Slide option. Alternately, you can select the slide and press the Delete button on your key board. Print Page Previous Next Advertisements ”;

Editing Added Pictures in Powerpoint 2010 ”; Previous Next PowerPoint supports images or pictures as content and offers some standard image editing features. The picture editing features in PowerPoint can be accessed from the Format ribbon once the picture is selected. The editing features are grouped under the Adjust and Picture Styles section in the Format ribbon. Image Adjustments The following table describes various picture adjustment features available in PowerPoint. S.No Feature & Description 1 Remove Background Automatically removes the unwanted sections in the image. This is similar to the magic tool in some of the other photo editing programs. You can click on different regions on the image to define the area to be removed. 2 Correction Allows you to change the brightness and contrast on the image and also change the image sharpness. 3 Color Allows you to change the color on the image by changing the saturation or tone. You can also make the image monochromatic based on different hues to match the theme of your presentation. 4 Artistic Effects Adds artistic effects to the image like plastic wrap, glowing edges, etc. 5 Compress Picture This can change the image resolution to manage the file size. 6 Change Picture Replaces the current picture with a different one. 7 Reset Picture Removes all the adjustments done on the image. Picture Styles The following table describes various picture style features available in PowerPoint. S.No Feature & Description 1 Picture Border Manages the picture border – color, weight and style. 2 Picture Effects Adds effects to the picture like reflection, shadow, etc. 3 Convert to SmartArt Graphic Transforms the picture into the selected SmartArt. 4 Quick Styles Pre-defined styles with different picture borders and effects. Print Page Previous Next Advertisements ”;

Setting Text Fonts in Powerpoint 2010 ”; Previous Next PowerPoint offers a wide range of pre-built fonts to choose from. Depending on the purpose of the presentation you may want to choose a more casual font or a formal one. This section will look at the steps to set the text fonts. Step 1 − The default font in PowerPoint 2010 is Calibri. Step 2 − To change the text font, select that portion of text the font of which needs to be changed. If you select the entire text box or shape, the changes will apply to all the text in the selection. If you select specific text, the changes will apply to selection only. Step 3 − In the Font group, under the Home ribbon, click on the font face dropdown. Step 4 − Scroll through the list of font faces to pick the one that suits your needs. As you move your cursor over the fonts, the selection will change accordingly to give you a preview. Print Page Previous Next Advertisements ”;

Change Text Size in Powerpoint 2010 ”; Previous Next The following steps will help you change the text size. Step 1 − Select the text the case of which you want to change. Step 2 − Go to the Font group under the Home ribbon. Step 3 − From the Font Size dropdown, select the size you want to use for your text. Step 4 − Click on your choice to change the font size for the selected portion of text. Step 5 − If you want to change the font size in steps you can also use the Increase/ Decrease Font Size options. Print Page Previous Next Advertisements ”;

Adding New Text Boxes in Powerpoint 2010 ”; Previous Next This chapter will teach you how to add new text boxes in a slide. Most of the standard layouts come with the text box option. As mentioned in the previous chapter, text boxes will have “Click to add text” as the default text. Here are the steps to add new text boxes in slide. Step 1 − Click on the Text Box icon in the Home ribbon under the Drawing section. Step 2 − You will get the insert text box cursor that looks like an inverted cross. Step 3 − Click to insert a text box. You can now start typing directly into the text box. Step 4 − Alternately, you can click and drag the cursor without releasing the click to create a text box. The size of the text box can be adjusted by selecting one of the edges marked by squares or corners marked by circles. Print Page Previous Next Advertisements ”;

Text Alignments in Powerpoint 2010 ”; Previous Next PowerPoint offers various text alignment options to create visually appealing designs and organizing the content better. The table below describes the various text alignment options available in PowerPoint. S.No Alignment Icon & Description 1 Aligns the text to the left of the shape/ text box. 2 Aligns the text in the middle of the shape/ text box. 3 Aligns the text to the right of the shape/ text box. 4 Justifies the alignment by adjusting the character spacing so the final text looks aligned from both left and right. 5 Specifies text direction: horizontal (default), stacked (vertical), rotated by 90 or 270 degrees. You can also customize the text direction to other angles. 6 Vertically aligns the text; top, bottom or middle of the text box/ shape. Alignment can be done on selected portion of text in text boxes, shapes and even SmartArt. The following steps will help you align text. Step 1 − Select the portion of text that needs to be aligned. If you select a specific portion of text, the alignment settings will apply to that portion of text alone. If you select the entire shape/ text box, the settings will apply for the entire selection. Step 2 − Go to the Paragraph group under the Home ribbon. Step 3 − Select one of the alignment options described above to change the text alignment. Note that the default alignment for text is usually Left. Step 4 − As long as the text is selected, you can change the text alignment multiple times. Print Page Previous Next Advertisements ”;