Category: powerpoint

Sidebars in Powerpoint 2010 ”; Previous Next PowerPoint slides have a left-hand side bar which offers two invaluable views. These views are great to review the slides and edit them. The side bar is available in the Normal view and by default, it is set to the Slides tab. Slides Tab This tab shows all the slides stacked vertically in a sequential manner. You can select individual slides from this tab and also perform some tasks like changing slide layouts, reordering slides, inserting new slides, deleting slides, etc. Although you cannot edit the slide contents from this tab, you can select the slide and make edits from the slide displayed to the right. Outline Tab This is the tab right next to the Slides tab and as the name suggests, this provides the outline for the slide. This section just displays all the textual content from every slide – this can be very useful if there is a lot of non-text content in the slide and reviewing just the written part gets difficult. Unlike in the slides tab, you can edit the text from this section. If you need greater viewing space, you can close the sidebar by click on the X on the top right of this bar. To recover the sidebar, just click on the Normal view icon again. Print Page Previous Next Advertisements ”;

Change Text Color in Powerpoint 2010 ”; Previous Next In this chapter, we will understand how to change text color in PowerPoint 2010. The following are the steps to change text color. Step 1 − Select the text the color of which needs to be changed. Step 2 − Go to the Font group under the Home ribbon. Step 3 − From the Font Color dropdown, select the color you want to use for your text. Step 4 − Click on your choice to change the font color for the selected portion of text. If you want to choose from a wider range of colors than what”s shown in the dropdown you can click on “More Colors…“ Here you can pick from a standard color palette for a greater choice of predefined colors or create your own from the custom color palette. Print Page Previous Next Advertisements ”;

Rearranging Slides in Powerpoint 2010 ”; Previous Next Rearranging slides is important when it comes to organizing the overall presentation flow. While it is vital that you get the right content in every slide, it is equally important that you are able to present them in a format that makes it easier for the audience to understand the content too; most times this will require rearranging the slides. You can rearrange slides from two views in PowerPoint – Normal View and Slide Sorter View. Given below are the steps to rearrange slides from different views. Normal View Step 1 − Select the slide to be moved. Step 2 − Left click on the slide and drag it to the position in the sequence where you want to place it. PowerPoint will indicate the insert position with a line in-between existing slides. Step 3 − When you get to the right position release the left click button to insert the slide. Alternately you can also cut the selected slide and paste it back in the sequence as shown below. Slide Sorter View Let us now understand how the Slide Sorter View works. Step 1 − Select the slide to be moved. Step 2 − Left click on the slide and drag it to the position in the sequence where you want to place it. PowerPoint will indicate the insert position with a line in-between existing slides. Step 3 − When you get to the right position release the left click button to insert the slide. Alternately you can also cut the selected slide and paste it back in the sequence as shown below. Print Page Previous Next Advertisements ”;

Adding Audio & Video in Powerpoint 2010 ”; Previous Next PowerPoint supports multimedia in the slides. You can add audio or video clips to the slides which can be played during the presentation. The following steps will help you add audio or video file to the slides. Step 1 − Go to the Media group under the Insert ribbon Step 2 − To insert video file select Video as media type and Video from File to insert a video from your computer or hard drive. Step 3 − In the Insert Video dialog, browse for a video file and click Insert. Step 4 − You will now see that a Video file is added to the slide. Step 5 − To insert audio file select Audio as media type and Audio from File to insert an Audio from your computer or hard drive. Step 6 − In the Insert Audio dialog, browse for an audio file and click Insert. Step 7 − You will now see that an Audio file is added to the slide. Print Page Previous Next Advertisements ”;

Add & Preview Transitions in Powerpoint 2010 ”; Previous Next PowerPoint supports slide transition feature which allows you to specify how should the slides transition during the slide show. Given below are the steps to add and preview slide transitions. Step 1 − Select the slide to which you want to apply the transition. Step 2 − Go to the Transition Scheme under the Transitions ribbon. Step 3 − Select one of the transition schemes from the list available. PowerPoint will instantly show you a preview of the scheme. If you are not satisfied, you can pick an alternate scheme. The last selected scheme will apply to the slide. Step 4 − You can change the effects on the selected transition scheme from the Effect Options menu. Every scheme has a unique set of effect options. Step 5 − You can also modify the transition timing settings from the Timing section. Step 6 − To preview the slide transition, click on Preview. Print Page Previous Next Advertisements ”;

Adding Slide Numbers in Powerpoint 2010 ”; Previous Next Just like you have page numbers for books, it is usually a good idea to add slide numbers to presentations. There are two ways you can add slide numbers to your presentation and this chapter will show you both those techniques. Step 1 − Under the Insert ribbon, Text group click on Slide Number command. Step 2 − The Header and Footer dialog opens up. Step 3 − Check the Slide number check box. Step 4 − The Preview shows the section where the slide number will be placed. Instead of clicking on the Slide Number command, you can also click on the Header & Footer menu item to launch the same dialog as in Step 2. Print Page Previous Next Advertisements ”;

Adding Header & Footer in Powerpoint 2010 ”; Previous Next PowerPoint offers the ability to add header and footers to the slides. While having footers in presentations is logical, header may not be quite evident at first. Typically, the slide title would be the header in the main slide, however when it comes to printing out handouts a separate header would be quite useful. Here are the steps to add header and footer information to slides Step 1 − In the Insert ribbon, click on the Header & Footer menu item. Step 2 − The Header and Footer dialog has two tabs — the Slide tab and the Notes and Handouts tab. Step 3 − You can add details to the slide footer from the Slide tab. S.No Slide Footer Options & Description 1 Date and time Add date and time to the footer Specify the format of the date and time entered Set up the footer to update automatically or use a fixed number 2 Slide Number Insert Slide number in the footer 3 Footer Add designated text to the footer – a good example of this is the confidentiality clause or copyright clause 4 Don”t show on title slide Decide on whether the footer information should be displayed on the title slide or not Step 4 − You can add the details to the handouts from the Notes and Handouts tab. S.No Notes and Handouts Options & Description 1 Date and time Add date and time to the footer Specify the format of the date and time entered Set up the footer to update automatically or use a fixed number 2 Header Add the header information for every page on the handout 3 Page Number Insert page number in the footer 4 Footer Add designated text to the footer – a good example of this is the confidentiality clause or copyright clause When you check any of the header and footer checkboxes in either tabs, you can see the location where the detail is inserted in the preview section. Print Page Previous Next Advertisements ”;

Managing Sections in Powerpoint 2010 ”; Previous Next Given the popularity of PowerPoint and its versatility, there are situations when you are dealing with very large slide decks or just collaborating with different people to build the slides. In such cases, it is always helpful to be able to segregate the slides into smaller groups and work with these groups. PowerPoint 2010 introduces the concept of sections to achieve this. Here are the main functions you can execute with sections. Creating Sections The steps to create a new section are as follows. You can execute these steps from the Normal view or the Slide Sorter view. Step 1 − In the Normal view or the Slide Sorter view, right-click at the position where you want to add the section and select add section. Step 2 − The new section gets added to the presentation with all the subsequent slides being included in this section. Step 3 − By default, the new section is named “Untitled Section” but you can change the section name. Right-click on the section and select “Rename Section“. Step 4 − In the Rename Section dialog box, enter the new section name. This accepts all the characters including alphabets, numbers, special characters, punctuations, etc. Step 5 − Click on the “Rename” button on the dialog to rename the section. Rearranging Sections One of the advantages of sections is that you can not only group slides together, but also rearrange them as one set. Instead of having to move each slide individually, you can move the entire section. Just like rearranging slides you can drag and move the sections. Alternately, you can right-click on the section and move it up or down as shown below. If there are many slides to work with, you can collapse them so you view just the sections. This makes rearranging them less confusing too. Deleting Sections PowerPoint 2010 provides three options to delete sections. The table below explains the function of each option. S.No Delete Option & Description 1 Remove Section Deletes the selected section and merges slides with the previous section. 2 Remove Section & Slide Deletes the selected section and all the slides in the section. 3 Remove All Sections Deletes all the sections and merges all the slides into a presentation without sections. Print Page Previous Next Advertisements ”;

Format Added Shapes in Powerpoint 2010 ”; Previous Next PowerPoint offers formatting features for shapes along the same lines as pictures. This consistency in the features makes it easy for people to grasp the functionality and also makes PowerPoint very versatile. The shape formatting features in PowerPoint can be accessed from the Format ribbon once the shape is selected. The formatting features are grouped under the Arrange and Size section in the Format ribbon. Shape Arrangement Features The table given below describes the various shape arrangement features available in PowerPoint. S.No Feature & Description 1 Bring Forward Moves the shape layer up. Bring Forward moves the shape up by one layer, Bring to Front makes the shape layer the topmost. 2 Send Backward Moves the shape layer down. Send Backward moves the shape down by one layer, Send to Back makes the shape layer the bottommost. 3 Selection Pane This opens up the Selection Pane sidebar where you get a better idea of the layers and can work with arrangements better. 4 Align Aligns the shape with various references in the slide. 5 Group Allows multiple shapes to be grouped together to create on single object or ungroup them to split them into individual shapes. 6 Rotate Rotates shape by a specific angle. Shape Sizing Features The table given below describes various shape sizing features available in PowerPoint. S.No Feature & Description 1 Shape Height/ Width Used to change the height and width of the shape. When you edit these parameters from the ribbon, the aspect ratio is always maintained Print Page Previous Next Advertisements ”;

Editing Added Shapes in Powerpoint 2010 ”; Previous Next Just like images and pictures, PowerPoint also supports editing of shapes inserted in the presentation. The shape editing features in PowerPoint can be accessed from the Format ribbon once the shape is selected. The editing features are grouped under the Insert Shapes and the Shape Styles section in the Format ribbon. Insert Shape Features The table below describes various insert shape features available in PowerPoint. S.No Feature & Description 1 Shape List Adds another shape to the slide. 2 Edit Shape Replaces the shape completely, or use the edit points to change the existing shape. 3 Text Box Inserts a text box anywhere in the slide. Shape Styles Features The table below describes various shape style features available in PowerPoint. S.No Feature & Description 1 Shape Fill Selects the shape fill color and style. You can add a single solid color from the palette, or a picture, gradient or texture. 2 Shape Outline Selects the shape border color, thickness and style. 3 Shape Effects Adds special effects to the shape like reflection, 3D rotation, bevel, shadow, etc. 4 Predefined Styles These are a combination of the style features that can be applied to the shape with a single click. Print Page Previous Next Advertisements ”;