Category: powerpoint

Packaging Presentation in Powerpoint 2010 ”; Previous Next Certain presentations are better suited for distribution as a CD to audience. In such cases, you can create a CD packaging which can be burned into a CD and distributed. Given below are the steps to package your presentation for CD. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save & Send, select Package Presentation for CD option and click on Package for CD button. Step 3 − On the Package for CD dialog, select the package or CD name. Use the file management options of Add and Remove to add or remove more files to the package. Step 4 − Use the Add Files to add files to the package. The default file type filter is set to presentations and shows, but you can change it to search any file type. Step 5 − Once you have all the files ready for the package, click on “Copy to Folder” or “Copy to CD” and follow the steps to create the final package. Print Page Previous Next Advertisements ”;

Adding Text to Shapes in Powerpoint 2010 ”; Previous Next One of the great aspects of PowerPoint is that you can treat the shapes as text boxes too. This becomes useful when you want to type some text within a shape and ensure the text does not overflow the boundaries of the shape. By being able to enter text within the shape, PowerPoint will ensure the text stays contained and you do not have to worry about fixing it. The following steps will help you add text to the shapes in PowerPoint. Step 1 − Right-click on the shape to which you want to add the text and select the Edit Text option. Step 2 − Start typing the text into the shape. Once you are done, click the cursor anywhere outside the shape. An alternative way of adding text to shape is to select the shape and start typing directly. Once you have the text within the shape you can format the text using the font related features available in PowerPoint. Print Page Previous Next Advertisements ”;

Broadcast Slide Show in Powerpoint 2010 ”; Previous Next PowerPoint 2010 offers users to broadcast their presentations on the internet to worldwide audience. Microsoft offers the free broadcast Slide Show service; all you need to do is share the link with your audience and they can watch the presentation from anywhere. There is no special setup or charges required to do this; all you need is a Windows Live account. Given below are the steps to broadcast your presentation. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save & Send, select Broadcast Slide Show option and click on Broadcast Slide Show button. Step 3 − In the Broadcast Slide Show dialog, click on Start Broadcast. Step 4 − Log on to your Windows Live account in the login dialog. Step 5 − Once the login is successful, PowerPoint will prepare the presentation for broadcast. Step 6 − PowerPoint will provide the broadcast service link which you can share with your audience. If you are not using Outlook service, click on “Copy Link” to paste the link in your emails. If you are using Microsoft Outlook service, click on “Send in Email” and list the names of your audience. Step 7 − Click on Start Slideshow to begin the presentation. Step 8 − When you are done, you can click on the End Broadcast to stop the online presentation. Print Page Previous Next Advertisements ”;

Create Image File in Powerpoint 2010 ”; Previous Next Among the many file types that PowerPoint supports are a set of extensions for image files. The image file extensions supported by PowerPoint include JPEG (.jpg), GIF (.gif), TIFF (.tiff) and Bitmap (.bmp). Given below are the steps to save a presentation as an image file. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save As to open the Save As dialog. Step 3 − Select one of the image file types from the list of supported file types. Step 4 − Add a proper name to the file and click Save. Step 5 − Microsoft PowerPoint dialog will pop up asking if you need just the selected slide or the entire presentation, make your selection. The respective image file is created in the specified location. If you selected a single image, the image file is created at the specified location. If you selected entire presentation, then PowerPoint will create a folder with same name as the presentation file at the specified location. Every slide in the presentation will be converted into individual image files and stored under this folder. Print Page Previous Next Advertisements ”;

Sidebars in Powerpoint 2010 ”; Previous Next PowerPoint slides have a left-hand side bar which offers two invaluable views. These views are great to review the slides and edit them. The side bar is available in the Normal view and by default, it is set to the Slides tab. Slides Tab This tab shows all the slides stacked vertically in a sequential manner. You can select individual slides from this tab and also perform some tasks like changing slide layouts, reordering slides, inserting new slides, deleting slides, etc. Although you cannot edit the slide contents from this tab, you can select the slide and make edits from the slide displayed to the right. Outline Tab This is the tab right next to the Slides tab and as the name suggests, this provides the outline for the slide. This section just displays all the textual content from every slide – this can be very useful if there is a lot of non-text content in the slide and reviewing just the written part gets difficult. Unlike in the slides tab, you can edit the text from this section. If you need greater viewing space, you can close the sidebar by click on the X on the top right of this bar. To recover the sidebar, just click on the Normal view icon again. Print Page Previous Next Advertisements ”;

Change Text Color in Powerpoint 2010 ”; Previous Next In this chapter, we will understand how to change text color in PowerPoint 2010. The following are the steps to change text color. Step 1 − Select the text the color of which needs to be changed. Step 2 − Go to the Font group under the Home ribbon. Step 3 − From the Font Color dropdown, select the color you want to use for your text. Step 4 − Click on your choice to change the font color for the selected portion of text. If you want to choose from a wider range of colors than what”s shown in the dropdown you can click on “More Colors…“ Here you can pick from a standard color palette for a greater choice of predefined colors or create your own from the custom color palette. Print Page Previous Next Advertisements ”;

Rearranging Slides in Powerpoint 2010 ”; Previous Next Rearranging slides is important when it comes to organizing the overall presentation flow. While it is vital that you get the right content in every slide, it is equally important that you are able to present them in a format that makes it easier for the audience to understand the content too; most times this will require rearranging the slides. You can rearrange slides from two views in PowerPoint – Normal View and Slide Sorter View. Given below are the steps to rearrange slides from different views. Normal View Step 1 − Select the slide to be moved. Step 2 − Left click on the slide and drag it to the position in the sequence where you want to place it. PowerPoint will indicate the insert position with a line in-between existing slides. Step 3 − When you get to the right position release the left click button to insert the slide. Alternately you can also cut the selected slide and paste it back in the sequence as shown below. Slide Sorter View Let us now understand how the Slide Sorter View works. Step 1 − Select the slide to be moved. Step 2 − Left click on the slide and drag it to the position in the sequence where you want to place it. PowerPoint will indicate the insert position with a line in-between existing slides. Step 3 − When you get to the right position release the left click button to insert the slide. Alternately you can also cut the selected slide and paste it back in the sequence as shown below. Print Page Previous Next Advertisements ”;

Adding Audio & Video in Powerpoint 2010 ”; Previous Next PowerPoint supports multimedia in the slides. You can add audio or video clips to the slides which can be played during the presentation. The following steps will help you add audio or video file to the slides. Step 1 − Go to the Media group under the Insert ribbon Step 2 − To insert video file select Video as media type and Video from File to insert a video from your computer or hard drive. Step 3 − In the Insert Video dialog, browse for a video file and click Insert. Step 4 − You will now see that a Video file is added to the slide. Step 5 − To insert audio file select Audio as media type and Audio from File to insert an Audio from your computer or hard drive. Step 6 − In the Insert Audio dialog, browse for an audio file and click Insert. Step 7 − You will now see that an Audio file is added to the slide. Print Page Previous Next Advertisements ”;

Add & Preview Transitions in Powerpoint 2010 ”; Previous Next PowerPoint supports slide transition feature which allows you to specify how should the slides transition during the slide show. Given below are the steps to add and preview slide transitions. Step 1 − Select the slide to which you want to apply the transition. Step 2 − Go to the Transition Scheme under the Transitions ribbon. Step 3 − Select one of the transition schemes from the list available. PowerPoint will instantly show you a preview of the scheme. If you are not satisfied, you can pick an alternate scheme. The last selected scheme will apply to the slide. Step 4 − You can change the effects on the selected transition scheme from the Effect Options menu. Every scheme has a unique set of effect options. Step 5 − You can also modify the transition timing settings from the Timing section. Step 6 − To preview the slide transition, click on Preview. Print Page Previous Next Advertisements ”;

Text Alignments in Powerpoint 2010 ”; Previous Next PowerPoint offers various text alignment options to create visually appealing designs and organizing the content better. The table below describes the various text alignment options available in PowerPoint. S.No Alignment Icon & Description 1 Aligns the text to the left of the shape/ text box. 2 Aligns the text in the middle of the shape/ text box. 3 Aligns the text to the right of the shape/ text box. 4 Justifies the alignment by adjusting the character spacing so the final text looks aligned from both left and right. 5 Specifies text direction: horizontal (default), stacked (vertical), rotated by 90 or 270 degrees. You can also customize the text direction to other angles. 6 Vertically aligns the text; top, bottom or middle of the text box/ shape. Alignment can be done on selected portion of text in text boxes, shapes and even SmartArt. The following steps will help you align text. Step 1 − Select the portion of text that needs to be aligned. If you select a specific portion of text, the alignment settings will apply to that portion of text alone. If you select the entire shape/ text box, the settings will apply for the entire selection. Step 2 − Go to the Paragraph group under the Home ribbon. Step 3 − Select one of the alignment options described above to change the text alignment. Note that the default alignment for text is usually Left. Step 4 − As long as the text is selected, you can change the text alignment multiple times. Print Page Previous Next Advertisements ”;