Category: powerpoint

Apply Formatting in Powerpoint 2010 ”; Previous Next One of the most powerful tools in Microsoft Office is the application of formatting feature. This feature basically lets you define the right format once and apply the same to a series of objects in the rest of the presentation or any other file. While working with large presentations or just working on slides for a long time, if you ever need to make a change in the style and want it applied across multiple content this is the tool to use. The following are the steps to apply formatting to your presentation − Step 1 − Select the content you want to copy the formatting from. Step 2 − Go to the Clipboard group under the Home ribbon. Step 3 − Click on the Format Painter icon. Step 4 − Select the content you want to format. Here are some key aspects about the Format Painter − If you click on the Format Painter icon just once, the formatting will be copied just once. If you click on the Format Painter icon twice quickly, you can copy the formatting multiple times. If you want to copy just the text formatting and not the paragraph features, ensure that you select just the sample text and not the entire paragraph. If you want to copy paragraph and font formatting, you must select the entire paragraph. Print Page Previous Next Advertisements ”;

Setting Document Password in Powerpoint 2010 ”; Previous Next Sometimes it is important to protect the presentation and ensure unauthorized audience does not get to view the slides. PowerPoint offers users the ability to protect the presentations. Given below are the steps to password protect the presentation Step 1 − Go to the Backstage view under the File tab. Step 2 − On the Info section, click on the Permissions dropdown. Step 3 − Select “Encrypt with Password” to enable password protection. Step 4 − Enter the password in the Encrypt Document dialog. Step 5 − Re-enter the password in the Confirm Password dialog. Step 6 − Your presentation is now password protected. Step 7 − Readers will now have to enter the password in the Password dialog to open the file. Step 8 − To unprotect the file, follow the steps up to Step 3 and delete the password in the Encrypt Document dialog. Print Page Previous Next Advertisements ”;

Text Decoration in Powerpoint 2010 ”; Previous Next In this chapter, we will understand how to decorate text in PowerPoint 2010. PowerPoint offers many text decoration features and adds to the aesthetic sense of a presentation. These features can be accessed from the Home ribbon under the Font group. Given below are the various font decoration features and their functions in PowerPoint. S.No Icon & Description 1 Makes the font face bold 2 Makes the font face italics (slanted font) 3 Underlines the font face 4 Adds shadow to the font face 5 Strikes through the font face 6 Adjusts the character spacing for the font. Predefined settings are very tight, tight, normal, loose and very loose. There is a user defined space setting available too. Besides these, there are some other font decoration features that can be accessed from the Font dialog. To open the Font dialog, right-click on the selected text and select Font. The table below describes the additional text decoration features in the Font dialog. S.No Icon & Description 1 Double Strikethrough Adds two strike lines over the text 2 Superscript Raises the text above the normal text. For example, the use of “nd” in 2nd 3 Subscript Shrinks the below the normal text. For example, the ”2” in H2O the chemical formula of water 4 Small Caps Changes the entire text to small caps 5 All Caps Changes the entire text to capital letters 6 Equalize Character height Adjusts the characters so that all are of the same height regardless of the caps setting Print Page Previous Next Advertisements ”;

Powerpoint 2010 – Useful Resources ”; Previous Next The following resources contain additional information on Powerpoint 2010. Please use them to get more in-depth knowledge on this topic. Useful Video Courses PowerPoint Online Training Course Most Popular 43 Lectures 3.5 hours Tutorialspoint More Detail PowerPoint Presentations Training Course 17 Lectures 1 hours Blair Cook More Detail PowerPoint Course for Beginners 36 Lectures 3 hours EdSolver Learning More Detail Learn Microsoft Word, PowerPoint & Outlook In 90 Minutes! 32 Lectures 1 hours Biztech Matters More Detail Microsoft PowerPoint – Part 1 59 Lectures 4 hours Sonic Performance More Detail Microsoft PowerPoint – Part 2 53 Lectures 3.5 hours Sonic Performance More Detail Print Page Previous Next Advertisements ”;

Undo Edited Changes in Powerpoint 2010 ”; Previous Next Like any other program, there are times when you may want to undo some of the changes you made to the slides. PowerPoint offers the “Undo/ Redo” option to facilitate this. While working with the “Undo/ Redo” options, you must remember that these will always be sequential which means you can only undo actions in the order they were executed. You cannot undo the last action, retain the remaining 10 actions and undo the eleventh one. If you want to undo the eleventh action, all the subsequent 10 actions will also be undone. To undo the last action, click on the Undo button in the PowerPoint Quick Access bar. You can keep clicking on this button repeatedly to undo the series of actions; however a more graceful way of undoing multiple actions is to use the dropdown next to the undo button. Here you can select the list of actions you want to undo by sliding your cursor on top of the actions and click on them. Redo is an option available only after you have undone at least one action. The redo follows the same logic as the undo option, except in the reverse order. You can click on the redo button one or more times to redo previously undone action in the sequence. You do not have the dropdown option with redo though. Print Page Previous Next Advertisements ”;

Running Slide Show in Powerpoint 2010 ”; Previous Next Most PowerPoint presentations are created to be run as a slideshow. Given all the advanced features available in PowerPoint 2010, it is no surprise that there are many features related to running the slideshow that have been included in this program too. Most of these features are really to help you create a good slideshow without having to go through the entire presentation over and over again after every minor change. Features related to running the slideshow are grouped under the Slideshow ribbon. Section Menu Item Description Start Slideshow From Beginning Starts slideshow from beginning From Current Slide Starts slideshow from the current slide Broadcast Slideshow Allows users to broadcast the slideshows using Microsoft”s PowerPoint Broadcast Service Custom Slideshow Builds a custom slideshow by picking the slides you want to run Set Up Set Up Slideshow Helps set up the slideshow including browser/ full screen display, show options with or without narration/ animation, pen and laser color during the slideshow and the slides to be presented during the show Hide Slide Helps mark/ unmark the slide as hidden, so it is skipped or shown during the slideshow respectively Rehearse Timing Allows users to rehearse the timing on each slide and the entire slideshow Record Slideshow Records the slideshow including narration and animation Slideshow Checkboxes Helps set or avoid the use of narrative audio and rehearsed timings during the show. Display media controls in the slideshow view Monitors Resolution Defines resolution in slideshow view Show Presentation on Picks the monitor to display the presentation one – in case of multiple monitors Use Presenter View Run presentation in Presenter view rather than just slideshow view Print Page Previous Next Advertisements ”;

Packaging Presentation in Powerpoint 2010 ”; Previous Next Certain presentations are better suited for distribution as a CD to audience. In such cases, you can create a CD packaging which can be burned into a CD and distributed. Given below are the steps to package your presentation for CD. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save & Send, select Package Presentation for CD option and click on Package for CD button. Step 3 − On the Package for CD dialog, select the package or CD name. Use the file management options of Add and Remove to add or remove more files to the package. Step 4 − Use the Add Files to add files to the package. The default file type filter is set to presentations and shows, but you can change it to search any file type. Step 5 − Once you have all the files ready for the package, click on “Copy to Folder” or “Copy to CD” and follow the steps to create the final package. Print Page Previous Next Advertisements ”;

Adding Text to Shapes in Powerpoint 2010 ”; Previous Next One of the great aspects of PowerPoint is that you can treat the shapes as text boxes too. This becomes useful when you want to type some text within a shape and ensure the text does not overflow the boundaries of the shape. By being able to enter text within the shape, PowerPoint will ensure the text stays contained and you do not have to worry about fixing it. The following steps will help you add text to the shapes in PowerPoint. Step 1 − Right-click on the shape to which you want to add the text and select the Edit Text option. Step 2 − Start typing the text into the shape. Once you are done, click the cursor anywhere outside the shape. An alternative way of adding text to shape is to select the shape and start typing directly. Once you have the text within the shape you can format the text using the font related features available in PowerPoint. Print Page Previous Next Advertisements ”;

Broadcast Slide Show in Powerpoint 2010 ”; Previous Next PowerPoint 2010 offers users to broadcast their presentations on the internet to worldwide audience. Microsoft offers the free broadcast Slide Show service; all you need to do is share the link with your audience and they can watch the presentation from anywhere. There is no special setup or charges required to do this; all you need is a Windows Live account. Given below are the steps to broadcast your presentation. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save & Send, select Broadcast Slide Show option and click on Broadcast Slide Show button. Step 3 − In the Broadcast Slide Show dialog, click on Start Broadcast. Step 4 − Log on to your Windows Live account in the login dialog. Step 5 − Once the login is successful, PowerPoint will prepare the presentation for broadcast. Step 6 − PowerPoint will provide the broadcast service link which you can share with your audience. If you are not using Outlook service, click on “Copy Link” to paste the link in your emails. If you are using Microsoft Outlook service, click on “Send in Email” and list the names of your audience. Step 7 − Click on Start Slideshow to begin the presentation. Step 8 − When you are done, you can click on the End Broadcast to stop the online presentation. Print Page Previous Next Advertisements ”;

Create Image File in Powerpoint 2010 ”; Previous Next Among the many file types that PowerPoint supports are a set of extensions for image files. The image file extensions supported by PowerPoint include JPEG (.jpg), GIF (.gif), TIFF (.tiff) and Bitmap (.bmp). Given below are the steps to save a presentation as an image file. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save As to open the Save As dialog. Step 3 − Select one of the image file types from the list of supported file types. Step 4 − Add a proper name to the file and click Save. Step 5 − Microsoft PowerPoint dialog will pop up asking if you need just the selected slide or the entire presentation, make your selection. The respective image file is created in the specified location. If you selected a single image, the image file is created at the specified location. If you selected entire presentation, then PowerPoint will create a folder with same name as the presentation file at the specified location. Every slide in the presentation will be converted into individual image files and stored under this folder. Print Page Previous Next Advertisements ”;