Category: powerpoint

Create a PDF File in Powerpoint 2010 ”; Previous Next Although PowerPoint is used to create presentations, it supports various file types when it comes to saving the content. With a host of operating systems and Office versions available in the market, using a pdf file type can be a great way of ensuring everyone sees the same slides. Given below are the steps to save a presentation as a pdf file. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save As to open the Save As dialog. Step 3 − Select the file type as .pdf from the list of supported file types. Step 4 − Add a proper name to the file and click Save. Step 5 − The .pdf file is created in the specified location. Print Page Previous Next Advertisements ”;

Create a Video File in Powerpoint 2010 ”; Previous Next PowerPoint allows presentations to be saved as video files that can be posted on video sharing platform like YouTube or just played on any other media. Given below are the steps to save a presentation as a video file. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save As to open the Save As dialog. Step 3 − Select the file type as .wmv from the list of supported file types. Step 4 − Add a proper name to the file and click Save. Step 5 − The video creation is not an instant process like other file types as PowerPoint needs to create the video file. You can track the progress of video creation at the bottom of your presentation window. Step 6 − Once the creation is complete, the video file is created in the specified location. Print Page Previous Next Advertisements ”;

Group/Ungroup Objects in Powerpoint 2010 ”; Previous Next While working with PowerPoint, you might need to carry out a set of actions on a bunch of objects. PowerPoint allows you to group objects within a slide and apply the same action on all the objects simultaneously. This feature in PowerPoint is called grouping. The following steps will help you group and ungroup objects − Step 1 − Select a set of shapes or objects together. To select the objects, press the Ctrl key and select each object individually. If the objects are together, you can also click and drag the cursor to select them; however with the click and drag everything that falls within the selected area will be selected. Step 2 − Go to the Arrange Group under the Format ribbon. Step 3 − Click on Group under the Group menu item – this will group the objects and shapes into a single object. Step 4 − Apply the common changes you want to make to these objects. Step 5 − Even though the objects are grouped, you can still edit them individually if need be. Step 6 − If you want to edit the shapes or objects individually, go back to the Group menu item and select Ungroup. Step 7 − After making changes, if you want to regroup the objects as per original grouping, you select one of the objects and use the Regroup option under the Group menu. Print Page Previous Next Advertisements ”;

Borders and Shades in Powerpoint 2010 ”; Previous Next One can change the borders and shading for most of the content in PowerPoint 2010. Let’s see how it is done Applying Borders The following are the steps that will help you apply borders in your presentation. Step 1 − Select the object (text box, image, chart, picture, etc.) to which you want to apply the border. Step 2 − Go to the Drawing group under the Home ribbon. Step 3 − Click on the Shape Outline to choose the border settings. Step 4 − Use the color palette to choose the border color. You can choose More Outline Colors to get access to additional color choices Step 5 − Use the Weight dropdown to define the thickness of the border. Step 6 − Use the Dashes option to define the border style. Applying Shades The following steps will help you apply shades to your presentation. Step 1 − Select the object (text box, shape, chart, etc.) to which you want to apply the shades. Step 2 − Go to the Drawing group under the Home ribbon. Step 3 − Click on the Shape Fill to choose the shade settings. Step 4 − Use the color palette to choose the shade color. You can choose More Outline Colors to get access to a choice of colors. Step 5 − Use the Picture to add a picture as the background rather than a color. Step 6 − Use the Gradient option to add color gradient in the background. You can use the pre-defined gradients or click on “More Gradients…” to customize the shading with gradient colors. Step 7 − Use the Texture option to add a pre-defined texture instead of a color shade. Print Page Previous Next Advertisements ”;

Adding Shapes to Slide in Powerpoint 2010 ”; Previous Next PowerPoint supports the addition of shapes in presentations. It also includes Shapes like basic geometric shapes, flowchart components, arrows, callouts, lines and other predefined special shapes. These shapes also double up as text boxes as they support adding text to them directly. Besides, you can also use these shape to crop pictures to shape. Given below are the steps to add a shape in PowerPoint. Step 1 − Go to the Illustrations group under the Insert Tab. Step 2 − Click on the Shapes dropdown to view the available shapes. Step 3 − Select the shape you want to insert. This will change the cursor to a + sign. Step 4 − Click and drag on the slide to create the shape. As you drag, the shape will show up on the slide. Continue to drag and adjust the size and the symmetry of the shape. Print Page Previous Next Advertisements ”;

Save Design Template in Powerpoint 2010 ”; Previous Next One of the best features of PowerPoint is that you can create slide masters and then save them as templates to be reused later. There are different aspects of a design which can be created and saved to ensure you can reuse the hard work you spent on creating the first copy. Given below are the steps to save design templates. Step 1 − Create a new design template from the Slide Master view. Depending on your needs, this template can have different colors, images, logos or symbols included in the master slide and the layout templates. Step 2 − Go to the Edit Theme group under the Slide Master ribbon. Step 3 − Navigate to Edit Themes > Themes > Save Current Theme… Step 4 − In the Save Current Theme dialog, enter the Theme name and click Save. Step 5 − This template is now saved and available on your PowerPoint design template view to be applied to any presentation. Print Page Previous Next Advertisements ”;

Set Line Spacing in Powerpoint 2010 ”; Previous Next While dealing with a lot of textual content, especially during projected presentations, it is a good idea to space the lines further apart to improve the readability of the overall content. PowerPoint offers line spacing options to help you change the spacing between lines in the text. Like the indentation, these settings apply at a paragraph level. Given below are the steps to set the line spacing in PowerPoint. Step 1 − Select the text content to be spaced. You can either select the entire paragraph or just place the cursor within the paragraph. Step 2 − Go to the Paragraph group under the Home ribbon. Step 3 − Select one of the line spacing option from the dropdown list to apply one of predefined spacing options. Step 4 − To customize the spacing, you can click on “Line Spacing Options…” This will launch the Paragraph dialog. Step 5 − The spacing section in the Paragraph dialog has two settings. The Before and After are the spacing for paragraph as a whole, while Line Spacing is the spacing for lines within the paragraph itself. Print Page Previous Next Advertisements ”;

Using Slide Master in Powerpoint 2010 ”; Previous Next Slide master is simple way of applying changes to the entire slide. Every presentation has at least one slide master, but you can have more than one. Using features like copy/ paste and format painting you can make changes to different sections within the presentation to make them look similar, however, if you want to use a theme and background throughout the slide, using the slide master is a simpler and more graceful way of approaching it. Given below are the steps to customize your slide master. Step 1 − Go to the Master Views group under the View ribbon. Step 2 − Click on Slide Master to open the Slide Master Ribbon. The top most slide in the left sidebar is the Master slide. All the slides within this master template will follow the settings you add on this master slide. Step 3 − You can make changes to the master slide in terms of the theme, design, font properties, position and size of the title and other content using the remaining ribbons which are still accessible. Step 4 − While PowerPoint provides some default slide layouts, you can create your own layouts by clicking on the “Insert Layout” in the Edit Master section of the Slide Master ribbon. Step 5 − You can add content placeholders to the slide layouts using the “Insert Placeholder” in the Master Layout group under the Slide Master ribbon. Under the Placeholder dropdown, you can either create a generic content placeholder or specify the kind of content you want in that placeholder. Step 6 − You can apply different themes, background and page setup settings to all the slides from the master slide Step 7 − You can also customize individual slide layouts to be different from the master slide using the menu options available with the layouts. Print Page Previous Next Advertisements ”;

Change Text Case in Powerpoint 2010 ”; Previous Next The following steps will help you change the text case. Step 1 − Select the text the case of which you want to change. Step 2 − Go to the Font group under the Home ribbon. Step 3 − From the Change Case dropdown, select the case you want to use for your text. Step 4 − Click on your choice to change case for the selected text. Print Page Previous Next Advertisements ”;

Copy and Paste Content in Powerpoint 2010 ”; Previous Next In this chapter, we will understand how to copy and paste content in PowerPoint 2010. PowerPoint offers to the users a wide range of options when it comes to duplicating content. PowerPoint has the standard cut and copy functions but allows variations of paste options. Cut Option This option allows you to cut content from the slide – this means the original content is being moved to a different location hence the content will be deleted from its original location when you use this option. To cut a content, you need to select it and press “Ctrl + X” or right-click on the selected content and select Cut. Copy Option This option allows you to copy content from one location to another; hence the original content is retained it its place while the duplicate content can be pasted. To copy a portion of content, you need to select it and press “Ctrl + C” or right-click on the selected content and select Copy. Paste Option This option allows you to paste the cut or copied content at the desired location. There are multiple paste options for you to choose from. These options are indicated by different icons when you right-click at the desired location. Even if you do not remember the icons, you can hover your cursor on top of them for tooltip explanations. The table below describes the paste options in PowerPoint. S.No Paste Option & Description 1 Destination Theme Pasted content adopts the destination theme. 2 Keep Source Formatting Pasted content retains the source formatting – available for table or Excel content. 3 Picture Content is pasted as an image – once pasted as an image, the content cannot be modified. 4 Keep Text Only Pastes just the text – available for table or Excel content. You can also paste content using “Ctrl + V“. In this case, you can make changes to the pasted object by pressing the Ctrl key to get access to the paste options. Note that these options are available only immediately after pasting. If you perform some other action, you will not be able to make changes based on the paste options. Print Page Previous Next Advertisements ”;