Category: powerpoint

Indent Paragraphs in Powerpoint 2010 ”; Previous Next Relatively long paragraphs can get monotonous to read and this effect is accentuated in slides where the area is smaller and the contents are usually projected. Paragraph indentations can help ease the strain on eyes and also help present the content in a visually appealing way. This chapter will discuss the paragraph indentations available in PowerPoint. Step 1 − Select the text content to be indented. Unlike most other settings, indentation works at a paragraph level, so regardless of what text you select the indent settings will apply to the entire paragraph. However, if the text box has multiple paragraphs you can have different indentations for different paragraphs. Step 2 − Go to the Paragraph group under the Home ribbon. Step 3 − Select one of the indentation options. You will notice that by default the text is set at the lowest indentation level, so you will not be able to decrease it further. You must increase indentation the first time you use it. Step 4 − Once you have increased the indent, the decrease indent option is enabled. Print Page Previous Next Advertisements ”;

Add & Format Charts in Powerpoint 2010 ”; Previous Next Charts are an effective way of representing data. Long list of confusing numbers can instantly become trends which can be spotted when they are captured as charts. PowerPoint supports the addition and formatting of charts. Given below are the steps to add a chart to PowerPoint. Step 1 − Go to the Illustrations group under the Insert ribbon. Step 2 − Click on the Chart option to open the Insert Chart dialog. You can choose the chart category and pick individual chart types from the list. Step 3 − Select the chart type and click OK or double-click on the chart type to insert the chart in the slide. Step 4 − Along with the chart, an Excel spreadsheet is also launched. This spreadsheet is the source for your chart. You can change the category names, series names and individual values to suit your needs. As you edit the values and the table in Excel the chart gets modified accordingly. The PowerPoint chart formatting features have been grouped under three ribbons: Design, Layout and Format. The sections below discuss the features under each ribbon. To access these ribbons you must select the chart first. Chart Design Features We will now understand the various chart design features in PowerPoint. The table given below describes the various chart design features − Feature Sub Features Description Type Change Chart Type Changes the chart type retaining the same data. Save As Template Saves current chart type as a template. Data Switch Row/Column Transposes current excel data – this is enabled when you have the source data excel sheet open. Select Data Changes the data range covered in the chart. Edit Data Changes the chart source data. Refresh Data Refreshes the chart to show the latest data. Chart Layouts Chart Layouts Offers a list of predefined layouts which can be instantly applied to current chart with a single click. Chart Styles Chart Styles Offers a list of predefined styles which can be instantly applied to current chart with a single click. Chart Layout Features We will now understand the various chart layout features in PowerPoint. The following table describes the various chart layout features in PowerPoint. Feature Sub Features Description Current Selection Drop down Shows the currently selected chart element. Format Selection Shows the selection format dialog to update the selection. Reset to Match Style Discards all the chart customizations and matches the chart with the overall presentation theme. Insert Picture Superimposes an image on top of the chart. Shape Adds a shape to the slide. Text Box Adds a text box to the slide. Labels Chart Title Defines the visibility, position and style of the chart title. Axis Titles Defines the visibility, position and style of the axis titles. Legend Defines the visibility and position of the chart legend. Data Labels Defines the visibility and position of the data labels. Data Table Defines the visibility, position and format of the data table. Axes Axes Defines the position and scale of axes. Gridlines Defines the visibility and scale of axes. Background Plot Area Toggles chart plot area – available only for 2D charts. Chart Wall Toggles the chart wall – available only for 3D charts. Chart Floor Toggles the chart floor – available only for 3D charts. 3-D Rotation Toggles the chart 3D rotation- available only for 3D charts. Chart Format Features We will now understand the various chart format features in PowerPoint. The following table describes the various chart format features in PowerPoint. Feature Sub Features Description Current Selection Drop down Shows the currently selected chart element. Format Selection Shows the selection format dialog to update the selection. Reset to Match Style Discards all the chart customizations and matches the chart with the overall presentation theme. Shape Styles Shape Fill Offers different shades to be added to selected chart series item. You can pick from solid shade, texture, image or gradient shading. Border Offers different border options for selected chart series item. You can edit the border color, thickness and style. Effects Offers the ability to add special effects to selected chart series item. Word Art Styles Text Fill Allows you to change the color of the text within the chart. Text Outline Allows you to add an outline to the text within the chart and change the outline color, weight and style. Text Effects Allows you to add special effects (like reflection, shadow etc.) to the text within the chart. Quick Styles Contains a list of pre-defined Word Art styles that can be applied to the selected text within the chart with a single click. Arrange Bring Forward Allows you to move the chart up by one layer or right to the top. Send Backward Allows you to move the chart down by one layer or right to the bottom of the slide. Selection Pane Toggles the Selection and Visibility sidebar. Align Allows you to align the entire chart with reference to the slide. Group Allows you to group multiple charts as one group object, or split a group object into individual charts. Size Height Allows you to adjust the chart height. Width Allows you to adjust the chart width. Print Page Previous Next Advertisements ”;

Discuss Powerpoint 2010 ”; Previous Next Microsoft PowerPoint is a commercial presentation application written and distributed by Microsoft for Microsoft Windows and Mac OS X. The current versions at the time of writing this tutorial are 2010 for Microsoft Windows and 2011 for Mac OS X. Microsoft PowerPoint is a presentation tool that supports text, shapes, graphics, pictures and multimedia along with integration with other Microsoft Office products like Excel. By default, documents saved in PowerPoint 2010 are saved with the .pptx extension whereas, the file extension of the prior PowerPoint versions is .ppt. Print Page Previous Next Advertisements ”;

Printing Presentation in Powerpoint 2010 ”; Previous Next It is sometimes necessary that you share your slides with your audience in printed format before you begin presenting them so they can take notes. There are other times when you want to give your audience handouts with additional notes. To print slides, you must go to the Backstage view under the File tab and click on the Print menu. The following table describes the various printing options available in PowerPoint. Main Settings Options Description Printing Slides Print All Slides Prints all the slides in the presentation. Print Selection Prints just the selected objects. Print Current Slide Prints just the selected slide. Custom Range Defines the slides you want printed. Slides This is same as the Custom Range. Print Layout Full Page Slides One slide per page. Notes Page Slide and notes for every slide printed one below another – one slide per page. Outline Print Slide outline. Handouts Prints 1 or 2 or 3 or 4 or 6 or 9 slides per page – aligned vertically or horizontally. When you print handouts with 3 slides, you get the slide and the notes printed next to each other. Collation Collating Options Prints slides in sequence or prints multiple copies of each slide one after another. Printing Color Color Selects color, greyscale or black & white printing options. Although you can select any color settings, the output will depend on the kind of printer you use. A non-color printer cannot print color slides. Print Page Previous Next Advertisements ”;

Email Slide Show in Powerpoint 2010 ”; Previous Next PowerPoint allows users to share the presentation as an email attachment too. Although you can attach the presentation from outside the program, the ability to send the emails directly from PowerPoint is quite convenient; this is because you need not leave the PowerPoint program to send the email. Given below are the steps to send an email from PowerPoint. Step 1 − Go to the Backstage view under the File tab. Step 2 − Click on Save & Send, select Send Using E-mail option and click on Send as Attachment button. Step 3 − This launches the Outlook Send Email window with the presentation added as attachment. You can add the emails of recipients and send the email. Step 4 − Instead of “Send as Attachment” you select “Send as PDF“, you will get a pdf attachment instead of a .pptx attachment. Print Page Previous Next Advertisements ”;

Powerpoint 2010 – Quick Guide ”; Previous Next Getting Started with Powerpoint 2010 In this chapter, we will understand how to get started with PowerPoint 2010. We will understand how to start PowerPoint 2010 application in simple steps. To access PowerPoint 2010, you must have Microsoft Office 2010 installed in your PC. Only Office 2010 Home and Student, Home and Business, Standard, Professional and Professional Plus packages have PowerPoint included in them. Other packages may have a viewer, but you cannot create presentations with them. Step 1 − Click the Start button. Step 2 − Click All Programs option from the menu. Step 3 − Search for Microsoft Office from the sub menu and click it. Step 4 − Search for Microsoft PowerPoint 2010 from the submenu and click it. This will launch the Microsoft PowerPoint 2010 application and you will see the following presentation window. Explore Windows in Powerpoint 2010 The following screenshot shows the various areas in a standard PowerPoint file. It is important to familiarize yourself with these areas as it makes learning and using PowerPoint easier. File Tab This tab opens the Backstage view which basically allows you to manage the file and settings in PowerPoint. You can save presentations, open existing ones and create new presentations based on blank or predefined templates. The other file related operations can also be executed from this view. Ribbon The ribbon contains three components − Tabs − They appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon tabs. Groups − They organize related commands; each group name appears below the group on the Ribbon. For example, a group of commands related to fonts or a group of commands related to alignment, etc. Commands − Commands appear within each group as mentioned above. Title Bar This is the top section of the window. It shows the name of the file followed by the name of the program which in this case is Microsoft PowerPoint. Slide Area This is the area where the actual slide is created and edited. You can add, edit and delete text, images, shapes and multimedia in this section. Help The Help Icon can be used to get PowerPoint related help anytime you need. Clicking on the “?” opens the PowerPoint Help window where you have a list of common topics to browse from. You can also search for specific topics from the search bar at the top. Zoom Options The zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out, you can click on the – and + buttons to increase or decrease the zoom factor. The maximum zoom supported by PowerPoint is 400% and the 100% is indicated by the mark in the middle. Slide Views The group of four buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch between PowerPoint views. Normal Layout view − This displays page in normal view with the slide on the right and a list of thumbnails to the left. This view allows you to edit individual slides and also rearrange them. Slide Sorter view − This displays all the slides as a matrix. This view only allows you to rearrange the slides but not edit the contents of each slide. Reading View − This view is like a slideshow with access to the Windows task bar in case you need to switch windows. However, like the slideshow you cannot edit anything in this view. Notes Section This sections allows you to add notes for the presentation. These notes will not be displayed on the screen during the presentation; these are just quick reference for the presenter. Quick Access Toolbar The Quick Access Toolbar is located just under the ribbon. This toolbar offers a convenient place to group the most commonly used commands in PowerPoint. You can customize this toolbar to suit your needs. Slide Tab This section is available only in the Normal view. It displays all the slides in sequence. You can add, delete and reorder slides from this section. Backstage View in Powerpoint 2010 In Office 2010, Microsoft replaced the traditional file menu with the new Backstage view. This view not only offers all the menu items under the file menu, but additional details which makes management of your files a lot easier. Accessing Backstage View You can access the Backstage view simply by clicking on the File tab. You can exit this view by clicking on any tab (including the File tab again). You can also press the ”Esc” button on the keyboard. Organization of Backstage View The backstage view has three sections or panes. First Pane − This is the commands pane which consists of all the commands you would typically find in the file menu of older versions. You also have the Options menu which lets you edit the options on the program like customizing the ribbon. Various commands under the first pane are described in the table below − S.No Command & Description 1 Save This allows you to save a new file or an existing file in standard format. If you are working on a previously saved file this will save the new changes in the same file format. If you are working on a new file, this command would be similar to the Save As command. 2 Save As Allows you to specify the file name and the file type before saving the file. 3 Open Allows you to open new PowerPoint files. 4 Close Allows you to close an existing file. 5 Info Displays the information about the current file. 6 Recent Lists series of recently viewed or edited PowerPoint files. 7 New Allows you to create a new file using blank or pre-defined templates. 8 Print Allows you to select the

Add & Preview Animations Powerpoint 2010 ”; Previous Next PowerPoint offers animation support which can be used effectively to add some motion in a monotonous presentation and make it more interesting. Animation can be applied to any object on the slide and the motions can the automated, timed or trigger. The following steps will help you add and preview animations in the slide. Step 1 − Go to the Animation ribbon and click on the Animation Pane to display the animation sidebar. Step 2 − Select one of the objects in the slide and click on the Add Animation menu option. Step 3 − Choose from one of the Animation options. Entrance will cause the object to appear in the screen. Emphasis will cause the object to emphasis without appearing or leaving the screen. Exit will cause the object to disappear from the screen. Step 4 − Once you add the animation for an object, it will show up in the Animation pane. Step 5 − By default, all the animations are initiated by a click, but you can change this. To change the trigger, right-click on the animation object on the pane and choose an alternate trigger. Start On Click will cause the animation to start when you click the mouse. Start With Previous will cause the animation to begin with the previous animation; if this is the first object, it will begin as soon as you reach the slide during the slide show. Start After Previous will cause the animation to begin after the previous animation ends. Step 6 − From the timing section, you can also manipulate the animation timings. Step 7 − To preview the animation settings, just click Play on the animation pane. Print Page Previous Next Advertisements ”;

Add & Format Tables Powerpoint 2010 ”; Previous Next One of the most powerful data representation techniques is the use of tables. Table allows information to be segregated making it easy to read. PowerPoint has features that let you add tables in slides and also format them to enhance their visual effects. What”s more, these tables are also compatible with Microsoft Excel, so you can basically take a spreadsheet or a section of a spreadsheet and paste it into a slide as a table. The following steps will help you add a table in PowerPoint. Step 1 − Go to the Tables group under the Insert ribbon. Step 2 − Click on the dropdown and select your table dimension from the matrix. Step 3 − If you require more than 10 columns or 8 rows click on “Insert Table” to open the Insert Table dialog where you can specify the column and row count. PowerPoint table is a simple table that does not support the mathematical features of an Excel spreadsheet. If you want to carry out some calculations, you can insert an Excel spreadsheet instead of a regular table. This will insert the spreadsheet in the slide and as long as the spreadsheet is selected, the ribbon at the top will be changed to an Excel ribbon instead of a PowerPoint one. The PowerPoint table formatting features have been grouped under two ribbons: Design and Format. The sections below discuss the features under each ribbon. To access these ribbons, you must select the table first. Table Design Features We will now understand the table design features in PowerPoint. The following table shows the different table design features − Feature Sub Features Description Table Style Options Header Row Adds a different shade to the first row to distinguish it. Total Row Adds a different shade to the last row to distinguish it. Banded Rows Shades alternate rows in the table with the same color. First Column Adds a different shade to the first column to distinguish it. Last Column Adds a different shade to the last row to distinguish it. Banded Columns Shades alternate columns in the table with the same color. Table Styles Shading Offers different shades to be added to selected table/ row/ column/ cell. You can pick from solid shade, texture, image or gradient shading. Border Offers different border options for the table. You can edit the border color, thickness and style Effects Offers the ability to create table shadow or reflection. You can also create bevels for individual cells. Word Art Styles Text Fill Allows you to change the color of the text within the table. Text Outline Allows you to add an outline to the text within the table and change the outline color, weight and style. Text Effects Allows you to add special effects (like reflection, shadow etc.) to the text within the table. Quick Styles Contains a list of pre-defined Word Art styles that can be applied to the selected text within the table with a single click. Draw Borders Pen Style Defines the style of the table border when you draw it. Pen Weight Defines the thickness of the table border when you draw it. Pen Color Defines the color of the table border when you draw it. Draw Table Allows you to append new rows, columns, cells to existing table, split existing rows, columns or cells and draw brand new tables. Eraser Allows you to delete table borders and merge cells, rows or columns. Table Format Features We will now understand the various table format features in PowerPoint. The following table shows the various table format features − Feature Sub Features Description Table Select Allows you to select the entire table or the row(s) or column(s) depending on the position of your cursor. View Gridlines Toggles the gridline display within the table. Rows & Columns Delete Allows you to delete selected row(s) or column(s) or the entire table. Insert Above Inserts a row above the row where the cursor is currently. If you haven”t placed the cursor within the table, it adds a new row at the top of the table. Insert Below Inserts a row below the row where the cursor is currently. If you haven”t placed the cursor within the table, it adds a new row at the bottom of the table. Insert Left Inserts a column to the left of the column where the cursor is currently. If you haven”t placed the cursor within the table, it adds a new column to the left of the table. Insert Right Inserts a column to the right of the column where the cursor is currently. If you haven”t placed the cursor within the table, it adds a new column to the right of the table. Merge Merge Allows you to merge cells, rows or columns. This is enabled only if you have selected more than one cell, row or column. Split Cells Allows you to specify the number of rows and columns into which the current section of cell(s) need to be split. Cell Size Height/ Width Defines the height and width of the selected cell. Usually if you change these aspects for a single cell, the change affects the entire row or column too. Distribute Rows Equalizes the height of all the rows to fit the current table height. Distribute Columns Equalizes the width of all the columns to fit the current table width. Alignment Horizontal Alignment Allows you to align the selected text to the left, right or center of the cell. Vertical Alignment Allows you to align the selected text to the top, bottom or middle of the cell. Text Direction Allows you to change the direction of the selected text within the cells. Cell Margins Allows you to define the margins within the cell. Table Size Height Allows you to adjust the table height – it retains the relative heights of the individual rows while changing the overall table height. Width Allows

Add Pictures to Slide in Powerpoint 2010 ”; Previous Next PowerPoint supports multiple content types including images or pictures. With regards to pictures PowerPoint classifies them into two categories − Picture − Images and photos that are available on your computer or hard drive Clip Art − Online picture collection that you can search from the clip art sidebar Although their sources are different, both these types can be added and edited in similar fashion. Given below are the steps to add picture to a slide. Step 1 − Go to the Images group in the Insert ribbon. Step 2 − Click on Picture to open the Insert Picture dialog and add a picture to the slide. Step 3 − In this dialog, you have three sections: to the left corner, you have folders that can be browsed, the section in the center shows the subfolders and files in the selected folder and to the right, you can have a preview of the selected image. Step 4 − Select the image you want and click Open to add the picture to the slide. Step 5 − To add online pictures, click on Clip Art and search for keywords in the Clip Art sidebar. Step 6 − Once you have the clipart you want to use, double-click on the image to add it to the slide. Print Page Previous Next Advertisements ”;

Arrange Shapes/Images in Powerpoint 2010 ”; Previous Next PowerPoint supports multiple content types and invariably different contents coexist in a slide. While it is ideal to have each content standout separately, there are times when you cannot do that or when overlapping of content is desirable. In such cases, it is important that you can determine which content stays on top of which one. PowerPoint has arrangement features to help achieve this goal. While working with arrangement features, you must think of each content as a separate layer and that these layers are laid over one another. To arrange the content, you must basically play with these layers. The following steps will help you arrange content in a presentation slide. Step 1 − Select one of the contents and go the Arrange group under the Format ribbon. Step 2 − Click on the Selection Pane to open the Selection and Visibility sidebar. Step 3 − Select one of the rows in the sidebar to highlight the corresponding content in the slide. Step 4 − Use the reordering arrows in the sidebar to move the content layer up or down. Step 5 − Click on the eye next to each content in the sidebar to toggle its visibility on the slide. Instead of using the Selection Pane option, you can also right-click on the content to move it up or down. When you right-click, besides moving the layers by one step at a time using Bring Forward or Send Backward, you can also move the content directly to the top or bottom using Bring to Front or Send to Back respectively. Print Page Previous Next Advertisements ”;